Accounting & Admin

We are seeking a highly detail-oriented Accounting & Admin to support insurance accounting operations, commission reconciliation, carrier payments, and month-end reporting. This role plays a critical part in ensuring accuracy across ** direct bill and agency bill reconciliations **, commission tracking, trust accounting, and financial reporting.

The ideal candidate has experience in insurance accounting (highly preferred) is comfortable working in ** EPIC **, and can manage complex workflows involving carriers, brokers, producers, vendors, and finance partners.

Key Responsibilities

Direct Bill Reconciliation (Download & Non-Download)

Download Reconciliation

• Verify commission amounts against payments received
• Validate PR/BR commission percentages
• Import transactions into EPIC and reconcile
• Associate carrier payments accurately

Non-Download Reconciliation

• Pull carrier statements from carrier portals or email
• Verify receipt of carrier payments
• Record statements in reconciliation logs
• Associate payments in EPIC
• Attach statements to carrier records in EPIC
• Save copies of statements in the Commission folder

Receipts & Trust Accounting

• Record carrier payments based on bank register activity
• Track and record vendor and client payments
• Maintain trust account activity in Excel
• Record finance funding as CFIN on client accounts
• Update trust Excel sheets for all funding activity

Disbursements

• Record carrier, vendor, and client disbursements
• Identify and record missing disbursements (e.g., auto-payments) using bank registers

Payroll Entries

• Prepare payroll journal entries on the **7th and 22nd of each month **, including:

  • Salaries
  • Payroll taxes
  • Insurance
  • 401(k) contributions

Finance Contracts

• Issue new and renewal finance contracts for Marketing and Senior Account Managers
• Submit signed contracts for funding
• Request Accounts Payable for finance contracts
• Attach signed finance contracts and follow up with finance companies for funding

Agency Bill & Client Invoicing

• Invoice clients based on carrier invoices and quotes
• Support agency bill and RP invoicing workflows
• Collaborate with Senior Account Managers on billing items
• Set up agency bill reconciliations for CPA review

Daily Accounting Activities

• Follow up with Senior Account Managers on unpaid invoices
• Attach paid vendor receipts in EPIC
• Resolve missing lines in EPIC downloads
• Track down missing carrier invoices and attach to carrier records
• Follow up on missing documentation required for reconciliation

Broker / Producer Commission Processing (BR/PR)

• Pull commission reports for brokers and producers
• Reconcile broker accounts
• Prepare commission data for payment processing

SIAA Monthly Reporting

• Print reconciled Agency Bill and Direct Bill statements from EPIC
• Save documentation in SIAA folders
• Record premium and commission data on the SIAA website
• Process SIAA payments
• Email SIAA commission statements

Month-End & Year-End Support

• Follow up with carriers on missing commission statements
• Resolve discrepancies between statements and payments
• Prepare monthly reports with Controller
• Assist CPA with year-end reporting and required journal entries

Vendor Management

• Attach vendor invoices in EPIC
• Process vendor payments
• Attach payment receipts

Agency Licensing

• Monitor Sircon monthly for state license renewals
• Ensure timely renewal and compliance

Qualifications

• Experience in insurance accounting or agency operations (highly preferred)
• Strong working knowledge of Applied EPIC (highly preferred)
• Excellent attention to detail and reconciliation skills
• Experience handling commissions, trust accounting, and carrier statements
• Comfortable working with Excel for tracking and reporting
• Strong follow-up and organizational skills
• Ability to manage recurring deadlines and high-volume transactions

Requirements

This is a full time role

Up to $7/hr

100% Remote