Posted 3 days ago
Accounts Payable (AP) Specialist
AI Summary
The Accounts Payable Specialist processes invoices, payments, expense reports, and vendor records; ensures approvals, coding, and compliance; reconciles statements; runs weekly payments (ACH/check/wire); supports month-end close; and helps improve AP processes.
About this role
Position Summary
The Baltimore Orioles are seeking a detail-oriented and motivated Accounts Payable Specialist to join our Finance team. This role is responsible for the timely and accurate processing of invoices, payments, employee expense reports, and vendor records in support of the Club's day-to-day financial operations. The ideal candidate is highly organized, customer service-oriented, and committed to accuracy, compliance, and continuous improvement in a fast-paced environment.
Key Responsibilities
- Process vendor invoices, employee reimbursements, and corporate credit card transactions accurately and promptly.
- Ensure appropriate approvals, account coding, and supporting documentation are obtained and maintained for all disbursements processed through Ramp, Concur, or other approved systems.
- Reconcile vendor statements and research and resolve routine invoice and payment discrepancies.
- Prepare and process weekly payment cycles, including ACH, check, and wire payments.
- Maintain vendor records in accordance with internal controls and IRS requirements, including W-9 and 1099 documentation.
- Support the month-end close process by preparing accounts payable accruals, reconciliations, and other assigned schedules.
- Coordinate with internal departments to resolve accounts payable questions and ensure timely invoice processing.
- Assist with annual audit requests by providing supporting documentation and responding to routine information requests.
- Ensure compliance with established accounting procedures, internal controls, organizational policies, and applicable regulations.
- Serve as the primary point of contact for routine Ramp user support and assist with day-to-day administration of the invoice processing system.
- Identify opportunities to improve accounts payable processes and recommend efficiencies to the Controller. Assist in implementing approved process improvements.
- Resolve routine vendor and payment issues independently and escalate complex issues, disputes, or exceptions to the Controller when appropriate.
- Participate in finance system implementations, upgrades, testing, and user training, including support for the Ramp expense management platform.
