Posted 1 month ago
Accounts Payable Officer
AI Summary
An Accounts Payable Officer processes invoices, ensures timely vendor payments, maintains supplier records in AP21 and Concur, reconciles statements, and supports month-end closing and cash-flow assistance.
About this role
The Accounts Payable role is responsible for invoice processing and maintaining accurate data, making timely vendor payments, and supporting other accounting functions as needed.
KEY RESPONSIBILITIES
Monitor, maintain, and respond to queries received from staff and suppliers in the Accounts Inbox. Be the first point of contact with creditors chasing payment of invoices.
Check accuracy of invoices before submitting to Concur and ensure invoices are coded correctly once approved.
Process invoices manually when required.
Save all processed invoices in the folder together with evidence of approval.
Maintain supplier database. Ensure supplier information and trading terms are recorded correctly in AP21 and in Concur when required.
Reconcile local and overseas supplier statements and resolve discrepancies in a timely manner.
Schedule payment runs based on standard company payment policy for both local and overseas creditors.
Verify and process employee expense claims and manage the approval and payment process.
Process overseas supplier invoices. Work closely with the production team to investigate discrepancies.
Provide training to new Concur users on how to code and approve invoices.
Review aged creditor report monthly.
Support month-end closing.
Assist in managing cash flow.
Provide general assistance to the finance reporting team.
Provide assistance and supporting documentation for the annual audit.
SKILLS REQUIRED TO DELIVER #AMAZING
Knowledge and Skills
Minimum of 3 years in Accounts Payable role
Solid understanding of basic accounting and accounts payable principles
High level of accuracy and attention to detail
Strong verbal and written communication
Ability to prioritise, multitask, and meet deadlines
Ability to work as part of a team
Great in building effective working relationships with team, stakeholders, and vendors
Strong problem analysis and problem-solving skills
Technical Expertise
Bachelor’s degree in accounting is preferable
Intermediate Excel
Experience in AP21 and Concur is an advantage
Personal Qualities
Live our values (Honesty, Bravery, Innovation, Integrity, Optimism)
Be solutions-focused
Able to work under pressure and resolve stressful interactions
Be positive and above the line
Friendly, approachable, and knowledgeable
Be a team player and flexible
