Accounts Payable Officer

Job Title: Accounts Payable Officer

Location: St. Ignatius Catholic School, George Town, Cayman Islands

About Us: St. Ignatius Catholic School is a private, co-educational institution owned and operated by St. Ignatius Catholic Church as an Apostolic Ministry. The school has a very good reputation within the local community. With over 750 students and nearly 100 staff members from diverse nationalities, ethnicities, and beliefs, we pride ourselves on our outstanding academic excellence and strong Christian values. We follow the English National Curriculum from Nursery to Year 13, fostering an environment of mutual respect, generosity, and service. Following an inspection by a team of local and international inspectors in November 2024, St. Ignatius Catholic School was judged to be ‘Excellent’ by the Cayman Islands Office of Education Standards.

Position Overview

The Accounts Payable Officer assists with the School's financial operations, with particular responsibility for the day-to-day operations of the accounts payable area. This role ensures the accurate and timely processing and posting of all payments for goods, services, and all related financial transactions in compliance with established accounting practices and standards.

The ideal candidate will demonstrate a strong commitment to the School’s mission, values, and holistic approach to education, work effectively as part of a team, contribute positively to the overall ethos of the school, and maintain positive working relationships with internal stakeholders and suppliers.

Qualifications, Skills and Experience:

• Bachelor's degree in Accounting or Finance.
• Minimum of three years of experience working in accounts payable, particularly working with QuickBooks
• Demonstrated experience handling large volume of accounts, ideally within a large or high-volume organisation.
• Proficient using Microsoft Office programmes, with excellent competency in MS Excel.
• High degree of accuracy, efficiency, accountability and attention to detail.
• Demonstrated integrity, resourcefulness and the ability to deal with sensitive and confidential information regarding matters pertaining to finance, orders, staff and stakeholders.
• Ability to work independently, prioritise effectively, and meet deadlines diligently with minimum of supervision.
  
• Excellent communication, interpersonal, negotiating and time management skills.
• A secure understanding of general accounting principles and practices.
• Be an excellent team player, supportive of the Catholic ethos, values and aims of the school, and committed to the holistic education of children.

Key Responsibilities:

• Perform day‑to‑day accounts payable operations in line with the School’s Financial Policies and Procedures.
• Maintain proper filing of all payables, invoices, statements, contracts, service orders and other relevant documentation in accordance with the School’s Record Management policies and procedures.
• Deliver a professional, customer‑focused service to parents, students, staff, and other stakeholders by responding to inquiries promptly and positively.
• Review, verify, and process all vendor bills, invoices, and statements in a timely manner, identifying, investigating, and resolving any discrepancies, inaccuracies, or pricing queries to ensure the accuracy and completeness of outstanding payments.
• Perform day-to-day related transactions including verifying, classifying, computing posting, recording and reporting accounts payable data in QuickBooks and preparing weekly Excel spreadsheets and reports for submission to the Finance Manager.
• Prepare and submit bi-monthly payable reports including outstanding payable liabilities to the Finance Manager.
  
• Generate financial statements and reports detailing accounts payable status.
• Deliver timely and accurate payment of all supplier accounts and staff reimbursements ensuring effective accounting processes are maintained in accordance with appropriate standards.
• Reconcile supplier's accounts against supplier’s invoices/statements monthly.
• Assist the Finance Manager in the preparation of the monthly payroll for submission to and approval by the Principal.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and accurately posted with proper descriptions In QuickBooks.
• Review financial data for accuracy, correctness, and completeness.
• Assist with the preparation of monthly and annual financial reports for the School, the Archdiocese of Detroit, and external agencies.
• Support the Finance Manager in reporting to the Principal and Finance Sub‑Committee Chair.
• Perform administrative and clerical duties including filing and maintaining correspondence in line with the School’s Records Management policy.
• Provide general accounting support to the Finance Manager.

Salary and Benefits:

• Competitive salary ranging from CI$40,000 - CI$50,000 per annum, based on experience and qualifications.
• Generous medical, dental and vision insurance coverage.
• Statutory pension contributions.
  
• One free school place for an employee’s child.

How to Apply:Interested candidates should submit their resume, cover letter, completed application form and references on BambooHR. To download the application form, click here -St-Ignatius-Application-Form.docx.