Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring an Admin Executive Assistant to support ** client onboarding, documentation, and internal coordination** in a compliance-driven ** IT Asset Disposition (ITAD)** environment.

This is a precision-critical role — small errors can create downstream operational or financial risk.

You will act as the **control layer across operations **, ensuring everything is ** accurate, documented, and completed without gaps **.

This role is ideal for someone who:

• Notices inconsistencies instantly
• Works with structure and discipline
• Follows through until tasks are fully complete

What You’ll Own

Administrative Coordination & Scheduling (Core)

• Manage calendars, scheduling, and internal coordination workflows
• Align communication across leadership, clients, and internal teams
• Anticipate needs to protect leadership bandwidth
• Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

• Maintain audit-ready documentation across systems

• Support compliance-sensitive workflows within ITAD operations

• Ensure all records are:

  • Accurate
  • Complete
  • Properly stored

• Work within structured systems like:

  • Google Workspace
  • Slack
  • CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

• Track:

  • Client onboarding progress
  • Internal updates
  • Process changes

• Identify inconsistencies in:

  • Data
  • Dates
  • Documentation
  • Scheduling

• Validate all key details (names, numbers, records) before execution

Systems & Records Management

• Maintain clean, structured systems across tools

• Ensure documentation is:

  • Organized
  • Searchable
  • Accessible

• Keep long-term records consistent and reliable

What Makes You a Strong Fit

• You are extremely detail-oriented (nothing slips)
• You think ahead and prevent problems before they happen
• You work independently with minimal supervision
• You understand how small admin errors can impact operations
• You are disciplined with documentation and follow-through

Required Experience & Skills

• 3+ years in:

  • Executive Assistant
  • Administrative Assistant
  • Virtual Assistant roles

• Strong experience with:

  • Google Workspace
  • Slack
  • CRM systems (e.g., Salesforce)

• Exceptional attention to detail and accuracy

• Strong written and verbal English communication

• Ability to work independently and solve problems

• High level of professionalism and confidentiality

Core Competencies

• Structured, process-driven mindset
• Strong problem-solving ability
• Clear and confident communicator
• Organized and disciplined execution style
• Adaptable across multiple responsibilities

Key Metrics (KPIs)

• 100% audit-ready documentation
• Zero critical errors in records or coordination
• Tasks completed on time without follow-up
• Reduced operational issues through proactive checks
• Smooth client onboarding and internal coordination
• Leadership time saved through proactive support

Why This Role Stands Out

• High ownership and trust from leadership

• Direct impact on compliance and operational quality

• Exposure to structured, process-driven environments

• Growth path into:

  • Operations Manager
  • Compliance Coordinator
  • Executive Operations Lead

Apply Now

If you:

• Are detail-obsessed
• Catch mistakes others miss
• Take full ownership of execution

This role is a strong fit.