Administration & Front Desk Manager
AI Summary
Front desk and administrative lead responsible for welcoming visitors, handling calls, coordinating office operations, and supporting internal processes and events.
About this role
Title: Administration & Front Desk Manager - Fuku
URL Source: https://apply.workable.com/j/1E41BADBA0
Markdown Content: Administration & Front Desk Manager
Key Responsibilities
Front Desk Management
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Manage daily front desk duties, including visitor reception, call handling, and responding to general inquiries.
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Act as the first point of contact for the company, maintaining a professional and welcoming image at all times.
Office & Administrative Support
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Handle day-to-day administrative tasks such as coordinating office maintenance, procuring office supplies, and managing document filing.
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Support general office operations and respond promptly to internal administrative requests.
Documentation & Internal Support
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Prepare and manage administrative documents, internal notices, and meeting minutes.
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Assist in organizing and improving internal administrative processes and workflows to enhance efficiency.
External Vendor Coordination
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Coordinate with external vendors, including property management, cleaning services, and other office service providers.
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Support license renewals, annual inspections, and basic compliance-related administrative matters.
Culture & Internal Activities
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Assist in organizing employee birthdays, holiday welfare initiatives, and other internal activities.
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Support company events and internal gatherings to foster team engagement and a positive work environment.
Meeting & Client Support
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Prepare meeting rooms and provide on-site support for client visits and internal meetings.
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Ensure smooth coordination and professional execution of meetings and visits.
Requirements
Education: Diploma or above.
Language: Proficient in English and Chinese (Mandarin).
Experience: 1–3 years of front desk and/or administrative experience preferred; fresh graduates with a strong ownership mindset are welcome.
Attributes:
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Detail-oriented, well-organized, and service-minded.
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Proactive, reliable, and comfortable handling both front desk and administrative responsibilities independently.
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Able to multitask, prioritize tasks, and remain calm in a fast-paced environment.
Technical Skills: Proficient in MS Office; strong Excel and PowerPoint skills are an advantage.
Communication: Friendly, professional, and capable of handling daily coordination with internal teams and external parties.
