Administrative Assistant II

Administrative Assistant II
ms consultants, inc.
Columbus, Ohio

ms consultants, inc. is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.

Provide day-to-day administrative support to executives and Business Unit staff

Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards

Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility

Prioritize tasks and track deliverables to ensure deadlines are met in a fast-paced environment

Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership

Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication

Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed

Assist with permitting-related tasks such as agency coordination, documentation, scheduling, and reporting, as required

Prepare expense reports, credit card reconciliations, and vendor payment documentation

Support reception coverage, phone handling, and general office administrative functions when needed

Maintain confidentiality of sensitive company and project information

Educational Qualifications

Bachelor’s degree preferred, but not required

Demonstrated experience in administrative or office support roles

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with invoicing, billing support, or project coordination preferred

Familiarity with permitting processes or A/E/C industry experience a plus

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple priorities

Strong attention to detail and problem-solving ability

High level of professionalism, initiative, and adaptability in a fast-paced environment