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HCVT

Posted 1 month ago

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Administrative Assistant - Learning Operations Group

Long BeachHybridFull-time

AI Summary

Administrative Assistant for the Learning Operations Group supports training logistics, documents, scheduling, and event coordination to ensure a smooth, high-quality employee development experience.

About this role

Come for the Challenge. Stay for the Experience.
At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.
What We Do and Who We Serve
We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.
We Live Our Core Values
Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.
Discover How Far You Can Go.
Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams—the kind of work that helps you develop and refine your skills to advance in the profession.
Hybrid Work
HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

HCVT is seeking an Administrative Assistant to work with our Learning Operations Group. As a member of the team, you will assist our efforts in providing a rewarding, "best in class" experience for our employees in their pursuit for professional development. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm. We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work.
Days in the office: Three days in the Long Beach office with the possibility of up to five days during training seasons.

As the Administrative Assistant for the Learning Operations Group, your responsibilities will include but not limited to:

General Administrative Responsibilities:
  • Support a fast-paced training department in the full cycle training process.
  • Type drafts/letters/documents as instructed.
  • Schedule training events and other team meetings as requested.
  • Schedule meetings, maintain calendars, take minutes, and summarize key points and action items.
  • Follow-up with key personnel and provide regular updates.
  • Assist with firmwide administrative tasks, meetings and projects.
  • Update project lists and spreadsheets and maintain databases.
  • Digital filing and organization.
  • Provide administrative support to team members as needed.
  • Work on ad-hoc projects as needed.
    • Event and Training Logistics:
  • Assist with the registration of individuals for external trainings.
  • Coordinate logistics for internal trainings, including room setup, clean up and catering.
  • Book travel arrangements (hotel, airfare, etc.) for participants.
    • Evaluation and Reporting:
  • Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
  • Create surveys, track responses, and summarize results.
    • Inventory & Supplies:
  • Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
  • Maintain the kitchen and ensure it is well-stocked with necessary supplies.
    • Account Reconciliation:
  • Perform monthly credit card and LYFT account reconciliation.
  • Ensure invoices are prepped for approval and processing.

    • To be successful, these are the skills and experience you will need:

  • Minimum 5 years of experience in a similar role
  • Proficient in Word, Excel, Outlook & PowerPoint; Zoom, Copilot; learning and development software experience a plus
  • Strong written and verbal communication and comprehension skills
  • Excellent organizational skills - must be meticulous and able to produce accurate results
  • Demonstrate sound professional judgment, problem solving, and critical thinking skills
  • Professional demeanor and ability to interface with staff, management, and the wider firm
  • A high level of personal integrity and professional ethics
  • Strong interpersonal skills; a team player
  • Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
  • Forward-thinking with the ability to take initiative and to stay a step ahead
  • Previous work experience at a professional services firm (accounting, law firm, etc.) a plus
  • Ability to travel to other HCVT offices and work on-site as needed
  • Available to work overtime as needed and to attend occasional evening events

    • You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

  • Visit the Benefits section to learn more

    • Skills

    Calendar ManagementCopilotDatabase MaintenanceData HandlingDigital FilingEvent CoordinationInvoice ProcessingLearning And Development SoftwareMeeting MinutesMicrosoft ExcelMicrosoft OutlookMicrosoft WordOffice AdministrationPowerPointReconciliationSurvey Creation And AnalysisTravel BookingZoom

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