Administrative Assistant/Office Manager

Position Summary

Yellow Tree Property Management is seeking a highly organized and personable Front Desk Administrative Assistant to support daily corporate office operations. This role serves as the first point of contact for visitors, employees, and vendors while ensuring the office runs smoothly and efficiently. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in creating a welcoming and professional office experience, while also helping bring team events and company culture initiatives to life.

Essential Functions

Front Desk & Office Coordination

• Serve as the primary point of contact for all visitors, phone calls, and general inquiries
• Maintain a professional and welcoming front office environment
• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate conference room scheduling and office calendar needs

Office Management & Administrative Support

• Order and maintain office supplies, snacks, beverages, and branded materials
• Manage vendor relationships for office services (copiers, phones, etc.)
• Support leadership team with administrative tasks, scheduling, and coordination
• Assist with company-wide communications and internal announcements

Event Planning & Culture Support

• Plan and coordinate company events, including the annual holiday party and other team gatherings throughout the year
• Manage event logistics including venue coordination, catering, invitations, décor, and day-of execution
• Partner with leadership to support employee retention initiatives and special events
• Track event budgets and ensure smooth, well-organized experiences

Technology & Onboarding Support

• Set up workstations, laptops, and basic system access for new hires
• Maintain inventory of office equipment and technology
• Provide light troubleshooting support and coordinate with IT vendors as needed

General Administrative Support

• Assist with special projects and cross-departmental needs
• Maintain organized records and documentation

Experience & Skills

• 2+ years of administrative or office support experience preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service skills
• Experience with event planning or coordination strongly preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Ability to handle confidential information with discretion
• Positive, proactive attitude with strong attention to detail