Administrator
Old Rectory BredeOn-site
AI Summary
The Old Rectory is a residential service, which is located in the village of Brede, in East Sussex. We support 15 males and females who are autistic or have a learning disability.
About this role
The Old Rectory is a residential service, which is located in the village of Brede, in East Sussex. We support 15 males and females who are autistic or have a learning disability. The service is located in a semi-rural location, surrounded by beautiful countryside.
Our team are dedicated to promoting independence, equality, dignity and respect and as a team we are focused on building positive outcomes for everyone. We provide high quality, bespoke, meaningful activities for our residents both on site and in the community, tailored to meet their individual’s needs.
We are looking to recruit a part time administrator to work 16 hours each week.
Key Responsibilities
You’ll be part of a dedicated and compassionate team, all working together to ensure the smooth running of the service and to support the wellbeing of our residents. While your role doesn’t involve providing direct care, your contribution is vital in helping to maintain a safe, comfortable, and welcoming environment for everyone. Whether you're assisting with day-to-day operations, keeping things organised, or ensuring our spaces are well looked after, your support plays an important part in creating a positive experience for those who live and work here.
- Provides efficient and effective administrative and secretarial support to the home, including document and report production, telephone enquiries, diary management, payroll input, dealing with service user’s monies, petty cash, recruitment processes, meeting and greeting visitors and other administrative tasks as appropriate.
- Handles external and internal enquiries, recognising the level of importance of particular enquiries or issues and applying the appropriate prioritisation. Passes issues and enquiries on for appropriate action to ensure the highest level of service.
- Ensures that all information and documentation is correctly processed in line with policies and procedures in order that regulatory, statutory, compliance and financial requirements are met. Maintains the audit trail ensuring up to date and accurate information can be provided or accessed as required.
- Updates staff and resident records and central and local database systems, ensuring accuracy of all data input.
You can find additional information in the attached job description.
Skills, Knowledge & Expertise
Our work is rewarding but can be challenging, so resilience is key. No two days are the same! Your natural empathy will help you support others through both the highs and lows.
The ideal candidate will be educated to GCSE level or equivalent, with strong English, numeracy, and excellent keyboard and PC skills, including basic proficiency in Word and Excel. They will have exceptional organisational, reception, and clerical abilities, with the confidence to prioritise their own work while referring complex issues to a manager. A flexible approach to problem solving is important, and previous experience in an administrative, customer service, clinical, educational, or similar setting is required.
The ideal candidate will be educated to GCSE level or equivalent, with strong English, numeracy, and excellent keyboard and PC skills, including basic proficiency in Word and Excel. They will have exceptional organisational, reception, and clerical abilities, with the confidence to prioritise their own work while referring complex issues to a manager. A flexible approach to problem solving is important, and previous experience in an administrative, customer service, clinical, educational, or similar setting is required.
Benefits
We want you to succeed at Priory and thrive in your role. You will be well supported with regular career conversations. We also offer full training and numerous pathways into leadership and qualified clinical positions to help you shape your career with us.
- Contributory pension scheme
- Flexible benefits including reduced rates and access to new schemes including gym membership, IT technology (laptops / tablets / smartphones) and Healthcare Cash Plan (Simply Health Scheme)
- Access to development opportunities
- Sponsorship of professional qualifications through our Individual Professional Development (IPD) panel
- Leadership & management development
- Long service award
- Refer a friend bonuses
Shortlisting may begin upon receipt of applications, and the Recruiting Manager may close the vacancy early if enough suitable candidates are identified.