AP/AR Coordinator

Position Overview

We are seeking a detail-oriented, proactive, and highly organized AP/AR Coordinator to manage our day-to-day transactional accounting. In this role, you will own the entire Accounts Payable (AP) and Accounts Receivable (AR) life cycle, manage corporate card programs, and ensure all expenses are accurately processed and coded. The ideal candidate is a self-starter who thrives in a fast-paced environment, possesses strong problem-solving skills, and can maintain seamless financial workflows.

Responsibilities & Keys to Success:

Accounts Payable (AP) & Bill Pay

• Own the end-to-end AP process, including reviewing, coding, and routing vendor invoices for approval.
• Manage the weekly bill pay cycle, ensuring timely and accurate payments via ACH, check, and wire.
• Maintain strong vendor relationships and resolve any billing discrepancies efficiently.

Accounts Receivable (AR) & Collections

• Generate and distribute accurate client invoices in a timely manner.
• Monitor aging AR reports and conduct proactive, professional collection outreach to ensure healthy cash flow.
• Apply incoming client payments accurately across accounts.

Expense Management & Corporate Cards

• Oversee the administration of the corporate credit card program, including issuing cards and setting spend limits.
• Review, code, and reconcile employee expense reports, ensuring strict adherence to company expense policies.
• Audit monthly card statements and resolve missing receipt issues or unauthorized charges.

General Accounting Support

• Ensure all transactions are properly coded to the correct general ledger (GL) accounts, departments, and projects.
• Assist with month-end closing activities by ensuring all AP, AR, and expense data is finalized and reconciled.
• Maintain accurate, well-organized digital financial records and audit trails.

Qualification Requirements:

• Experience: 3–5+ years of hands-on experience in full-cycle AP, AR, and expense management.
• Tech Savvy: Proficiency with modern ERP systems, cloud accounting software (e.g., QuickBooks Online), and automated bill pay/expense platforms (e.g., Ramp, Bill.com).
• Attention to Detail: Exceptional data entry accuracy and a sharp eye for identifying coding errors or discrepancies.
• Communication: Strong verbal and written communication skills for collaborating with internal teams and external vendors.
• Organization: Ability to prioritize tasks, meet strict weekly/monthly deadlines, and manage time independently.

Pay and Benefits:

• Full-Time Salary, Exempt
• Onsite role with flexible scheduling, Monday - Friday
• Medical, dental, vision, life, ancillary, & pet insurance coverage opportunities available
• Financial wellness program available
• Employee Assistance Program (EAP)
• 401K opportunities available (Standard Safe Harbor Match)
• Employee Discount Program
• Generous PTO Plan
• Parental time for the birth or adoption of a child
• Several paid holidays (for full-time employees)
• Paid Volunteer Time Off to serve at a 501(c)3 charitable organization on behalf of the company
• Onsite fitness facility
• Salary: $55,000 - $60,000 per year based on experience

*This is an onsite position located at our facility on the southwest side of Indianapolis, IN near I-465 & Sam Jones Expressway.

Equal Opportunity Employer

Creative Works is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

Does this sound like a good fit for you?

If so, please provide a cover letter to us to help us better understand who you are and why you would like to join our team as well as a resume. Thank you! Visit us online!

About Creative Works

We create powerful emotions and memories through immersive attractions. We are a full-service theme creator, prop builder, and attractions provider to theme parks, museums, family entertainment centers, restaurants, tourist attractions, and other venues. Since 1997, we have brought ideas to life with a talented team of designers, sculptors, craftsmen, and artisans, and we are proud to have delivered the WOW Effect to a wide variety of destinations across the globe.

We’ve been named as one of INC 5000's fastest-growing companies in America three times in a row and are in the top 60 here in Indiana. We’ve also been named one of The Best Places To Work In Indiana twice in a row. Inside our walls, you'll find lots of creative people who are passionate about what they do and make.

Our Team

Our team is one of the secrets of our success. We are artists, craftsmen, dreamers, and managers. Everyone brings something unique to the table and our collective passion, excitement, and attention to detail explain why we exceed our clients’ expectations time and again. We have high expectations for everyone on our team. It’s the only way we can deliver amazing products and services. Our team is passionate, hungry, and always striving for more.