Assistant Fleet Personnel Officer

As a Assistant Fleet Personnel Officer at BSM, you will be responsible for providing comprehensive administrative and operational support to ensure the smooth and efficient execution of crew management processes. This role plays a key part in maintaining accurate documentation, facilitating pre-employment screening, and supporting compliance with regulatory and operational requirements, thereby contributing to effective coordination between ship and shore operations.

Key Responsibilities

• Provide administrative support to ensure efficient and well-organised department operations, including coordination of briefings, preparation of documentation, and support for operational processes

• Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening

• Maintain accurate and up-to-date records by entering relevant data into personnel and operational databases

• Process applications for Flag State endorsements with accuracy and timeliness, including verification and tracking of certification status

• Maintain proper filing and record-keeping of all Flag-related applications and documentation

• Liaise with external authorities to follow up on application status and ensure timely updates

• Support the administration of company policies, including drug and alcohol compliance requirements

• Update personnel records in line with applicable agreements and assist in the preparation of related contributions

• Support departmental meetings by preparing materials and recording minutes as required

• Perform additional administrative duties as assigned to support operational needs

Qualifications & Experience

• High School Diploma or equivalent

• No prior work experience required

Skills & Competencies

• Strong organisational and administrative skills with a high level of attention to detail

• Effective communication skills with the ability to coordinate with internal and external stakeholders

• Fluency in English, both written and spoken

• Proficiency in basic computer applications and data entry systems

• Ability to manage multiple tasks and maintain accuracy under deadlines

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

Benefits

• Retirement Benefit

• SSS, PagIbig, PhilHealth Contributions Employer’s Share

• Medical Insurance (HMO)

• Life Insurance

• Free Uniform

• Free Office Lunch

• Pro-rated Sick Leave and Vacation Leave on Day 1

• 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)

• 21 Days Sickness Leave per annum

Administrative Benefits

• Hybrid setup

• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family

• Maternity/Paternity Leave

• Birthday Leave

• Birthday Allowance of Php 1,500

• Medical Reimbursement-Php 750 per month; Php 9,000 per annum

• Wedding Gift

• Eyeglasses worth Php 3,000 upon regularization