Broadcast Ad Operations Scheduling Coordinator

Key Responsibilities

• Assist the Scheduling Manager in optimising airtime for promos, sponsorship elements, and commercials.
• Ensure all schedules are delivered for playout in a timely fashion, with minimal amendments needed.
• Schedule presentation elements such as classifications, channel navigation, and live events (if applicable).
• Ensure correct classifications are placed before all programs and that promos comply with FNA classification guidelines.

• Monitor promo campaigns to ensure they align with platform strategy
• Ensure programs start and end on time and that commercials are placed correctly within schedules.
• Troubleshoot and investigate broadcast systems issues, escalating as necessary.

• Liaise with internal and external stakeholders, including programming, playout
• Ensure channels adhere to ASTRA code of practice and style guides, updating as necessary.
• Represent the team in cross-functional meetings and contribute to strategic planning.

• Run QC logs and on-air checks to ensure adherence to promo strategy.
• File and deliver transmission logs for Presentation Coordinators.
• Ensure compliance with all laws and regulations, particularly during sensitive periods such as elections.

Skills, Knowledge & Expertise

• Communication Mastery: Strong written and verbal communication skills, with the ability to clearly convey updates, issues, and solutions.
• Collaboration: Builds strong working relationships across teams and fosters a cohesive team environment.
• Problem-Solving: Investigative mindset with the ability to think critically and adapt quickly.
• Operational Excellence: Displays a systematic and thorough approach to workload and time management.
• Attention to Detail: Maintains high accuracy in scheduling, compliance checks, and reporting.
• Resilience & Agility: Thrives in a fast-paced, changing environment and manages shifting priorities with ease.
• Tech-Savvy: Proficient in broadcast systems (preferably IBMS), Microsoft Office, and other relevant tools.

• Proven experience managing or mentoring teams, ideally in an on-air or broadcast operations context.
• Strong understanding of TV advertising, promo scheduling, and the broader media landscape.
• Demonstrated ability to meet deadlines, manage competing priorities, and drive team performance.
• Experience contributing to process improvements and operational innovation.