Bryden pi - Expeditor

Bryden pi Limited is seeking to recruit a suitable candidate for the following position in the Hospital Equipment and Supplies Division:

EXPEDITOR

The incumbent is responsible for supporting the Division by preparing and following up on quotations as required to ensure continuous operations of the Division.

Some Main Responsibilities include:

• Prepare customer quotations as requested.
• Ensure all incoming emails are vetted.
• Track and manage the status of quotations (pending info, completed and submitted).
• Follow up with Sales Representatives for all requested information needed to complete quotations in a timely manner
• Process delivery notes from System quotes/orders for Regional Health Authorities and Nipdec ensuring the system is accurately backordered.
• Ensure NIPDEC stock is invoiced according to stock and lots received.
• Prepare New Item forms.
• Verify Purchase Orders from Customers against quotation for price and quantity, ensuring that PO is completed within delivery period stipulated.
• Keep track of PO balances.
• Prepare Supplier Orders for ICM team
• Communicate customer delivery status/ updates as required
• Maintain a working knowledge of product portfolio.
• Communicate with customers regarding requisitions, quotations, orders, deliveries, back orders, returns and complaints via e-mails, phone or meetings.
• Liaise with Warehouse and/or Supply Chain with regards to Inventory or Lot queries.
• Perform other duties that may be required to enhance the operations of the Company.
• Billing purchase orders and customer orders to the warehouse and other locations as required.
• Processing Surgical Inventory Sheets.

Qualification, Experience and Requirement:

• Five (5) CXC subjects inclusive of English and Mathematics
• A minimum of two (2) years’ experience in a similar position
• Or relevant combination of training and experience
• A valid Police Certificate of Good Character

Key Competencies:

• Excellent customer service and communication skills
• Good organizational and administrative skills
• Sound knowledge of Microsoft Office Suite and other relevant software
• Ability to manage work to meet deadlines