Posted 1 month ago

Budget Coordinator and Administrative Assistant

OttawaHybrid

AI Summary

A detail-oriented Budget Coordinator and Administrative Assistant supports budgeting, financial tracking, reporting, and pre-procurement activities for Telesat’s LEO organization, collaborating with engineering, finance, and procurement teams.

About this role

We are looking for a detail-oriented professional to support budgeting and financial administration for the LEO organization. This role is key to ensuring accurate tracking, reporting, and coordination of financial activities across teams.

You will manage budgets, support forecasting and reporting cycles, and collaborate with engineering, finance, and procurement stakeholders to ensure alignment and financial accuracy. Responsibilities also include coordinating pre-procurement activities, monitoring expenses, and supporting ongoing program financial tracking.

This opportunity is ideal for someone with a background in business or accounting who brings strong analytical, organizational, and communication skills, and thrives in a collaborative, fast-paced environment

Main Responsibilities

Manage the LEO departments’ budgets by coordinating timely reporting, monitoring actuals against plan, and providing clear analysis and justification for budget variances

Lead the preparation of annual budgets, quarterly forecasts and year-end estimate updates by consolidating historical actuals and inputs from directors, and critically reviewing submissions to identify savings opportunities, errors, duplications and omissions

Provide administrative coordination for pre-procurement activities by organizing required documentation and approvals with technical leads, management, IT, Procurement, FP&A and Legal before purchases are initiated

Track and verify travel requests and expense submissions for team members, ensure compliance with company policy, identify discrepancies prior to approval, and follow up to ensure timely submission and resolution of outstanding items

Support financial and program administration activities across the organization, including accruals, capitalization inputs, financial reporting, long-term plan updates, and ongoing tracking of program budgets in collaboration with Accounting and FP&A

Analyze financial and administrative data, summarize findings, and present clear recommendations and status updates to management and other internal stakeholders

Support the engineering management team in the preparation of documentation, briefing material, presentations, meetings and other administrative requirements as needed

EDUCATION & EXPERIENCE REQUIRED

A post-secondary diploma from community college in accounting and/or business

A minimum of 5 years of experience in budgeting, financial reporting, accounting support, or business administration

Ability to work effectively as an individual while ensuring alignment with the team

Excellent analytical, organizational and communication skills to collect, validate, interpret and present financial and administrative information accurately and effectively

Strong proficiency with Microsoft Excel and Workday and the ability to work effectively across financial, procurement and reporting processes involving multiple internal stakeholders