Communications Coordinator

Applicants must be legally authorised to work in Tanzania.

THE ROLE

The Communication Coordinator is responsible for leading the implementation of the TREES Tanzania Program Communications Strategy. Working in close collaboration with program teams and the Marketing and Communications Team based in Nairobi and Central Office, the role will strengthen both internal and external communications while ensuring alignment with organisational priorities, donor requirements, and brand standards.

The Communication Coordinator will lead the planning, implementation, and monitoring of TREES Tanzania’s visibility, branding, and public engagement initiatives. This includes producing high-quality communication materials through writing, documentation, photography, videography, archiving, packaging, and dissemination of program content, best practices, success stories, lessons learned, and impact narratives.

The role will also coordinate media engagement, campaigns, events, and other public-facing initiatives to enhance organisational visibility, stakeholder engagement, advocacy, and public awareness. Acting as a key liaison between TREES Tanzania, the media, partners, donors, and the public, the Communication Coordinator will ensure consistent brand representation and position TREES Tanzania as a visible, credible, and trusted organisation among key audiences.

The position holder reports directly to the Country Director, with matrix reporting to the Regional Marketing and Communications Manager

DIMENSIONS OF THE ROLE

• Coordinate the project teams in developing clear, evidence-based, audience-appropriate, and impactful key messages and IEC materials for the effective dissemination of country activities to target audiences.
• Coordinates advocacy, visibility, and influencing initiatives, ensuring alignment with the country strategy, program objectives, donor priorities, and organisational goals.
• Acts as key country partner with the Regional Marketing and Communications Manager (based in Nairobi) to support global communications needs (sharing relevant stories, supporting visual assets development) as briefed
• Ensures consistent application of organisational communications standards, branding guidelines, visibility requirements, and donor compliance protocols across all communication products and activities.
• Coordinates and oversees communication activities, campaigns, public events, and media engagements for both TREES programs and implementing partners to ensure quality, timeliness, and strategic coherence.
• Conducts regular field visits to document project implementation through high-quality photography, videography, interviews, and storytelling for communications, reporting, and knowledge management purposes.
• Supports donor visits, learning events, and presentations by showcasing program achievements, results, and impact through compelling narratives and visual materials.
• Provides technical guidance, mentorship, and capacity strengthening support to field teams on communication planning, branding, documentation, and visibility requirements.
• Builds and maintains productive relationships with media stakeholders, journalists, and communication networks to strengthen public engagement and organisational visibility.
• Ensures all communication materials are appropriately branded, gender-responsive, safeguarding-compliant, and aligned with ethical communication standards.
• Ensures all images, stories, and audiovisual materials used in public communication products meet organisational brand standards, including proper documentation and archiving of informed consent

RESPONSIBILITIES

1. Strategic Communication Planning and Monitoring

• Coordinate and oversee the development and implementation of communication plans and activities in compliance with TREES policies, standards, and quality requirements and alignment with global goals.

• Collaborate closely with program teams to disseminate IEC materials, best practices, lessons learned, and evidence-based content to targeted audiences.
• Monitor, track, and analyse communication output indicators on a routine basis to assess progress, identify gaps, and support evidence-based decision-making.
• Support adaptive programming by enabling teams to utilise lessons learned, data, and evidence to improve implementation approaches and communication effectiveness.

2. Branding and Visibility

• Provide technical support and guidance to program staff on communication planning, branding, donor visibility, and organisational messaging requirements.
• Ensure all communication materials comply with TREES global branding guidelines and donor visibility requirements.
• Coordinate the production and dissemination of branded materials for campaigns, events, donor engagement, and public outreach activities.

3. Media Relations and Public Engagement

• Develop and prepare media kits, press releases and talking points to support visibility and advocacy initiatives.
• Build and maintain strong working relationships with country-based journalists, media houses, influencers, and communication stakeholders.
• Coordinate interviews with the TREES Tanzania Spokeperson or designated personnel, media visits, press events, and media coverage related to program activities and organisational achievements.
• Establish and maintain an up-to-date media engagement database at the national, regional, and district levels.
• Support public awareness campaigns and communication initiatives aimed at strengthening community engagement and organisational reputation.

4. Field Engagement, Documentation, and Content Development

• Produce high-quality communication materials, including newsletters, success stories, case studies, social media content, press releases, reports, speeches, photography, and videos.
• Conduct regular field visits to gather stories, visual content, and implementation evidence that demonstrate program impact and fulfil global communications goals.
• Represent the country on the Regional Communications Team, working in regular coordination with the Regional Country Communications Manager.
• Compile, organise, and manage field resources, e.g. photos and videos, into the Canto – TREES photo bank, case studies, and lessons learned to showcase program achievements across multiple platforms.
• Coordinate content development processes, ensuring compliance with filming, photography, consent, and documentation requirements.
• Lead the compilation and dissemination of regular newsletters, weekly highlights, and communication updates for staff, donors, partners, and stakeholders.
• Support donor field visits by coordinating with the program team and the Global Communication team on the farmers to visit, etc.
• Support the compilation and dissemination of the Inside TREES – the internal newsletter and regular newsletters, including sharing with the staff, donors, and key stakeholders.

5. Knowledge Management and Organisational Learning

• Synthesise project learning, evidence, and results into accessible knowledge products, including learning briefs, case studies, and best practice documentation.
• Promote a culture of collaboration, learning, and knowledge sharing across teams and departments.
• Ensure systematic archiving, accessibility, and management of communication materials in both digital and print formats.
• Support teams in establishing reliable, user-friendly, and up-to-date internal information and knowledge-sharing systems.
• Coordinate documentation and dissemination of best practices, innovations, and lessons learned to strengthen institutional memory and organisational learning.
• Synthesise project learning, evidence, and results into accessible knowledge products, including learning briefs, case studies, and best practice documentation.
• Promote a culture of collaboration, learning, and knowledge sharing across teams and departments.
• Ensure systematic archiving, accessibility, and management of communication materials in both digital and print formats.
• Support teams in establishing reliable, user-friendly, and up-to-date internal information and knowledge-sharing systems.
• Coordinate documentation and dissemination of best practices, innovations, and lessons learned to strengthen institutional memory and organisationalcentre learning.

6. Safeguarding, Ethical Communication and Upholding TREES Values

• Ensure full compliance with safeguarding policies, ethical communication standards, and organisational procedures.
• Verify that all participant stories, photographs, and audiovisual materials are supported by properly completed informed consent forms.
• Promote respectful, inclusive, and culturally sensitive communication that protects dignity and reflects diversity across gender, age, disability, religion, and other protected characteristics.
• Ensure communication approaches and content uphold TREES values, organisational integrity, and ethical standards at all times.

WHO YOU ARE

• A passionate advocate for TREES’ mission and values: You are deeply committed to improving livelihoods and restoring landscapes through agroforestry. You place farmers and communities at the centre of your work and ensure communication initiatives contribute to meaningful social and environmental impact.
• A multi-functional communications professional: You bring a diverse set of communication skills, including storytelling, content development, photography, videography, event coordination, and stakeholder engagement. Your versatility enables you to effectively support a wide range of communication and visibility activities.
• An excellent interpersonal communicator: You possess strong verbal and written communication skills and are highly effective at building relationships with colleagues, partners, media stakeholders, and communi