Who We Are
At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.
Consistently recognized as one of Washington’s Best Workplaces!
Position Summary:
Under direct supervision, assists in the preparation, review, and administration of subcontracting documentation for a variety of projects. Provides support for specific groups, managers, departments, and/or project teams with all contract administration tasks.
What You Will Do
Provide support to all Project Management teams and other Corporate Departments as necessary across all regions of PRIME with regard to Compliance tasks.
Assist team with inter-departmental distribution of emails to shared in-boxes to ensure efficiency and timely responses.
Assist team with processing subcontract issuance, compliance follow-ups, tracking, logging, and filing including but not limited to:
Subcontract issuance and all related activities.
Compliance tracking and adherence by sub-tiers and all related activities.
Facilitate and coordinate the scheduling, documentation, and compliance for specific onsite scopes of work.
Assist team with various special projects.
High efficiency and accuracy for necessary Data Entry into Smartsheet and Accounting System (Vista).
File, scan, and index all documentation into digital vault system (Vista).
Participate in team meetings, 1:1s, collaboration sessions, and other inter-company meetings as needed while contributing key information to team members.
Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.
Perform other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
What You Will Need to Be Successful
High school diploma or GED and 1-2 years’ experience in a role focusing on one or more of the following: Contract Administration, Accounts Payable, Accounts Receivable, Sub-Tier Compliance, Site or Project Coordination; or equivalent combination of education and experience.
Construction industry experience a plus.
Strong communication skills, both written and verbal, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, clients, subcontractors, vendors, peers, field personnel, managers, and executives).
Strong attention to detail.
Customer-focused with an ability to meet deadlines in a fast-paced environment.
Intermediate to advanced Microsoft Office Suite skills.
Intermediate to advanced Adobe Acrobat, Blue Beam and Smartsheet skills.
Solid organizational, prioritization, and multi-tasking skills.
Must possess a sense of urgency while maintaining accuracy.
Ability to meet deadlines in a fast-paced environment.
Takes initiative to provide support and all necessary follow-ups and follow-throughs to complete the task.
Intuitive nature with an emphasis on furthering efficiencies within the department and PRIME.
