Compliance Program Coordinator

Position Summary:

The Compliance Program Coordinator serves as the primary administrative support for the AICPA Peer Review Program at PICPA, ensuring compliance with national standards and delivering exceptional and knowledgable service to member firms, reviewers, and committee stakeholders. This role manages critical workflows within the AICPS’s web-based peer review management system (“PRIMA”), facilitates peer review scheduling and documentation, coordinates committee activities, and maintains accurate billing and communication processes. With a strong attention to detail and a commitment to professional excellence, the Coordinator plays a key role in upholding the integrity and effectiveness of the peer review process. 

Responsibilities:

• Completesthe administrative aspects of the AICPA Peer Review Program in accordance with the AICPA requirements.  

• Monitors andcompletesadministrative cases in PRIMA to ensure benchmark compliance, while adhereing to administrative team best practicesbyprioritizing early completion.

• Monitorsandsupportsimplementationadministrative changes communicated by the AICPA. 

• Providesadministrative support to firms and reviewers for input of data and materials into PRIMA (e.g., firm creation, enrollment, peer review information, scheduling information, firm extension requests, and workpaper submission) and consistently monitoring andresolvingall other administrative cases in PRIMA. 

• Performs timely follow-up on late peer review submissions and scheduling cases, and initiates required administrative actions in PRIMA in accordance with established procedures (e.g., reviewer restriction, firm noncooperation, ect,).

• Creates, orgnaizes, and, maintains peer review files, including file breakdowns and administrative reviews of workpapers.

• Monitorsand followsup with firms regarding hearing cases in PRIMA; assistsin preparing hearing packages for review by the PICPA Peer Review Committee or Report Acceptance Body (RAB); and submitsapproved hearing case packages to the AICPA for hearing panel review.

• Monitorsthe peer review email inbox and ensure timely responses to all requests.

• Invoicesand track high-risk surcharges; monitorsand followsup on all outstanding peer review fees through phone calls and email; and respondsto billing-related inquiries.

• Assiststhe Peer Review Administration Manager with administrative tasks and special projects, including billing reconciliation, maintenance of the peer reviewer directory, and preparation of hearing packages.

• Providesadministrative support to the Peer Review Administration Manager and the Professional & Technical Standards Team to support the implementation of strategic goals.
• Assistsin the developmentand maintenaceof training documentation andassiststraining, as needed, within the peer reviewteamand to other administering entities.

• Providesadministrative support to other state societies, as needed.

• Maintainsa working knowledge ofdifferentstate licensing requirements applicable to PICPA peer review firms and how those requirements differ from AICPA peer review standards and membership requirements to better support and guide peer review firms.

• Providesadministrative/project support to the Professional & Technical Standards Team, as needed.

• Providesadministrative support for the Peer Review Committee, including monitoring reviewer qualifications, coordinating the annual RAB and committee schedule, obtaining required confidentiality agreements, and coordinating peer review oversights.

• Coordinatesthe RAB review and acceptance of extension requests and year-end changes. 

• Assistsin documenting compliance with AICPA confidentiality requirements for administrators and for the NY Peer Review Oversight Committee. 

Education Requirements: 

• Four-year college degree preferred: business, administrative, no specific major.

• Equivalent related experience may be considered.

Technical Requirements:

• Proficiency in MS Office Software (Outlook, Word, Excel,Teams)

Required Skills  

• At least 5 years of administrative or related experience. 

• Organizational, interpersonal, communication abilities (including strong written and verbal communication) and solid team participation/client service skills.  

• Effective time management and ability to meet deadlines. 

• Strong analytical and problem-solving skills. 

• Detail oriented. 

• Ablilitytoprioritze and manage multiple responsiblitiesefficientlywhilessuccessfully adaptingto changing priorties. ). 

• Must learn administrative requirements of the AICPA Peer Review Program and related proprietary program management system, (e.g., PRIMA and Sharepoint). Also, responsible for learning PICPA member service system, Aptify. 

• Strong and confident interpersonal skills.