Construction Administrator | Commercial Construction

CONSTRUCTION ADMINISTRATOR | COMMERCIAL CONSTRUCTION

Collaborative & Supportive Team. Detailed Work. Solid Work Flow. Fun People.

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.

WHAT WE OFFER

Innovate is a team. We ensure that all team membersfeel valued by living our Core Values. In this role, you will be expected to:

• Be Transformational

• Be Exceptional

• Be Accountable

• Be Meaningful

• Be Safe

Benefits include:

• Medical benefits covering 90% of employee premiums and 40% for dependents

• Paid vacation and wellness time

• Traditional and Roth 401k | 100% match up to 4% | Immediately vested

• Education reimbursement for employees, based on qualifications

• Business expenses and mileage reimbursement

• Career Growth Opportunity

YOUR RESPONSIBILITIES

Project Administration

• Coordinate project startup activities, including checklists, folder organization, and project directories.

• Maintain project drawings, specifications, contacts, meeting minutes, and project records.

• Support Project Managers and Senior Project Managers with administrative project needs.

Submittal & Procurement Management

• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.

• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.

• Track procurement status, material lead times, delivery schedules, and overdue submittals.
  

Project Change Management

• Distribute PR, ASI, and RFCO communications and maintain tracking logs.

• Follow up on pricing requests, subcontractor responses, and pending scope items.

• Support project teams by maintainingaccurate change management documentation and records.
  

Project Closeout

• Issue and track closeout documentation requests and requirements.

• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.

• Assemble and prepare complete closeout packages for final owner turnover.
  

Contract & Compliance

• Request, review, and track Certificates of Insurance and compliance documentation.

• Maintain compliance records in Sage and monitorexpiration dates and requirements.

• Support subcontract and purchase order administration, tracking, and document management.
  

Project Turnover

• Attend project turnover meetings and document project requirements.

• Review project schedules, milestones, scope, and administrative needs.

• Coordinate startup requirements with project teams to ensure project readiness.
  

Project Financial Support

• Support project accounting functions including contract administration and change management.

• Assist with project financial reporting, billing support, and cost tracking activities.

• Provide backup support for project closeout reconciliation and financial documentation.

The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Construction Administrator tasks.

NECESSARY QUALIFICATIONS

1. Minimum Education | High School Diploma

2. Office Admin Experience | 5yr

3. Microsoft Office 365 Experience – Including strong knowledge of Excel, Word & Outlook | 1yr

4. Ability to manage multiple projects simultaneously.

PREFERRED SKILLS

1. Experience in Construction Industry

2. Experience with Adobe, Bluebeam, Procore & Timberline

JOIN THE FAMILY

Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company. Allied Commercial Real Estate is a trusted name known for its transparency. The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients.

Please visit our website to learn more!

Fort Wayne Design Build Firm | Michael Kinder and Sons