Construction Services Studio Coordinator

Position Summary

As a Studio Coordinator within the Construction Services Studio, you will play a critical role in supporting project delivery, construction administration, safety program initiatives, and studio operations. This position serves as a central coordination resource for Construction Administrators, Project Managers, and design-build teams, ensuring projects are organized, compliant, and efficiently executed throughout the construction phase.

The Studio Coordinator combines strong organizational skills, technical proficiency, and proactive problem-solving to support project teams, maintain critical project documentation, coordinate communication among partners, and uphold company quality standards. Success in this role requires exceptional attention to detail, adaptability, professionalism, and a commitment to delivering outstanding service to both internal and external clients.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role:

Project Support

• Coordinate construction administration documentation and project correspondence.

• Assist project teams with maintaining project schedules, action item logs, and document control procedures.

• Manage client contact information and maintain project files.

• Support the business development team in maintaining project records, gathering information, and developing proposals if needed.

• Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.

• Prepare contracts using American Institute of Architect (AIA) software and consultant agreements.

• Track, organize, and file certificates of insurance, contracts, and modifications.

• Finalize project specification/project manuals using SpecsIntact, SpecLink, and Masterspec software.

• Track and process submittals, shop drawings, and Requests for Information (RFIs).

• Assist with coordination of site visits, field reports, and construction meeting documentation.

• Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
• Support implementation and administration of construction safety program requirements.

Quality

• Work in partnership with the Director of Construction Services, Construction Administrators, Project Managers, and other team members to ensure that all project information is accurate and meets the quality requirements for assigned areas of responsibility before being communicated outside the office.

• Use software programs to prepare spreadsheets, create documents, maintain databases, and execute other applications.

• Create, compose, and review administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation to ensure company standards are being met.

• Promote accountability by helping project teams track commitments, deadlines, deliverables, and project requirements.

Commitment to Client Service

• Foster commitment to external and internal client service.

• Handle telephone, email, and personal contact with internal employees and external clients.

• Maintain professional communication with clients, consultants, contractors, and internal team members to facilitate effective project execution.

• Serve as the meeting coordinator for client, team, and office meetings, including documentation and issuance of minutes.

Qualifications and Experience

Education + Degree

• Required: High School Diploma
• Preferred: Associate's or Bachelor's degree.

Required Experience, Certification, or Licensure

• Minimum of two years of relevant office experience.

• Demonstrated ability to communicate effectively, manage multiple priorities, and maintain strong organizational systems.

• Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations.

• You initiate and enjoy independent problem solving and working in the gray areas.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license

Preferred Experience, Certification, or Licensure

• USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued. Training and certification support may be provided.

• Previous experience in an architecture, engineering, construction, or related professional service firm.

Required Technical + Professional Skills

• Microsoft Office 365 (Word, Excel, Outlook, Teams)

• Bluebeam Revu and Bluebeam Studio

• Document management and file organization systems

• Procore or similar construction management software
• Exceptional attention to detail

• Organizational and time management skills

• Professional communication

• Customer service orientation

• Collaboration and teamwork

• Initiative and follow-through