Creative Project Coordinator

Our Opportunity

GPJ is hiring a Creative Project Coordinator to join our growing team.

This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles or San Francisco.

Your Role

You are responsible for managing communication between the creative team you support and internal partners, including account management, production, finance, and strategy. Prioritizing organization, you advocate for the creative team, enabling them to concentrate on their work by removing any obstacles that may arise. You assist with timeline creation and management when necessary, which involves following up with team members as deadlines approach and adjusting timing when needed, as well as communicating any creative milestone or deadline changes to the team.

You are in charge of trafficking creative projects from the initial request through to completion. Working closely with creative resourcing and Creative Directors, you ensure that the programs you support are appropriately staffed. You manage tools to keep the creative team organized, such as project dashboards and status documents, and when these tools don't exist, you collaborate with creative leads and the Creative Resource Manager to establish and introduce them to the team.

You help coordinate and attend all internal briefings and reviews, capturing all notes and next steps for the creative team. Supporting the creative team, you track down assets and files when needed and follow up with other departments when the team is waiting on information. You set up creative folders and Slack channels for all programs you support, and once established, you ensure all files are being saved appropriately and monitor the Slack channel. Finally, you flag process issues to Creative Operations and collaborate with them to find solutions for a smoother creative process moving forward.

Your Skills

• Ability to multitask and juggle more than one project at a time
• Excellent time management skills
• You thrive off of organization and are detail oriented
• Constantly looking for the most efficient way to do things
• Capable of shifting your focus multiple times throughout the day
• Confident working with individuals in other departments at varying experience levels
• Strong problem solving skills
• Good written and oral communication skills
• Experience creating presentations and spreadsheets
• Must be creative and think outside the box
• Proficient in Google Suite
• Quick learner who can easily adapt to new tools and technologies
• Ability to re-prioritize tasks in a fast paced changing environment
• Confident communicating with clients if needed
• Desire to learn and grow within the organization
• Ability to communicate ideas and project status with internal teams
• Experience in the marketing industry

Your Competencies

Urgency - Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.

Communication - At all levels, you easily convey and sell your ideas, and can articulate an idea with brevity during a brainstorm or client presentation. You express yourself clearly when collaborating and presenting, maintaining a positive image for GPJ both internally and externally. You understand the value of a well-turned phrase and a well-told story.

Creative Innovation - You are an idea-driven creative: someone who thinks about the big picture. Drive, develop, or support new and improved creative methods, products, procedures or technologies. Propels innovation by implementing the latest interactive technology in your storytelling. Devise new approaches to make improvements or solve problems. You are an innovative storyteller who is constantly challenging themselves to come up with ideas that are on strategy, transformative, and authentic to the client’s brand.

Flexible - Easily move on to new tasks with little to no notice. Put personal preferences aside and switch to a different strategy, form of communication or other objective without panicking. Maintain composure when deadlines move up and priorities shift. Keeps an open mind.

Prioritization/Organization - Properly allocate time and resources so that jobs are completed within a defined timeframe; within budget and managing all resources (Full-time and freelance) as effectively as possible. Establishing a reasonable timeline for completion when no concrete date is given.

Your Experience

Experience & Education

• 1-2 years of previous industry / agency experience.
• 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Travel & Mobility

• Ability to travel 10%
• Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed

Your Impact

In your role, you will have influence and responsibility over:

• Creative & Strategy
• Graphic Production
• Project Timing & Resource Management
• Management, Delivery & Deployment
• Change Order Management
• Hours Reporting

Salary Range: $55k - $65k

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.