Executive Assistant

About the role:

The Executive Assistant (EA) to the CEO plays a critical role in enabling the CEO tooperateeffectively and focus on the highest-priority strategic and operational outcomes of the business.Working closely with, and reporting to, the Executive Business Partner, this role focuses on tactical execution, administrative excellenceandmaintainingoperational momentum across calendars, meetings, communications,traveland events.

This rolerepresentsa huge opportunity to play a critical role in the growth of one of Australia’s most transformative deep technologyorganisations.

About you:

• You areproactiveandreliable, with a bias for action and a can-do attitude.

• You are a clear communicator and can tailor tone appropriately to any stakeholder, strong in concise written communication and craftingpresentations.

• Youhave business acumen and understand commercial issues.

• Ability to multitask andprioritisetasks in a fast-pacedenvironment.

• Finally, in a startup environment, your role will be highly varied with opportunities togrow,and you will have a growth mindset.

Key responsibilities:

Calendar & Meeting Management

• Manage and coordinate daily scheduling for the CEO ensuring priorities are reflected in time allocations.

• Schedule and prepare meetings, including drafting agendas, booking rooms/VCs, collating briefing materials and noting key actions.

• Track and follow up on action items in collaboration with the Executive Business Partner.

Travel & Event Coordination

• Coordinate domestic and international travel arrangements, including itineraries,bookingsandlogistics.

• Support the planning and execution of events,demonstrationsand trade shows, including registrations, vendorcoordinationand on-sitelogistics.

Administrative & Operational Support

• Complete and manage forms,documentationand internal approvals on behalf of executives.

• Maintain and update executive to-do lists, helping prioritise time-sensitive tasks and flagging emerging issues.

• Assistwith monthly reconciliation, including expense tracking and processing and budget support for the Office of the CEO.

Presentation & Document Preparation

• Assistwith the preparation and formatting of presentations,reportsand briefings.

• Draft internal and external correspondence, with oversight from the Executive Business Partner.

Communication & Coordination

• Liaise with internal teams and external stakeholders to coordinate activities on behalf of the CEO.

• Monitor inboxes and ensuretimelyfollow-up and actioning of routine correspondence whenrequired.

Marketing &SocialMedia Support

• Support the coordination and scheduling of executive social media activity in collaboration with the marketing team.

• Assistwith basic content uploads, formatting, or promotional material preparation for public-facing channels.

Project, Compliance & Office Support

• Support the Executive Business Partner in executing internal projects by managinglogistics,documentationand deadlines.

• Assistwith compliance-related activities including form submissions, policy tracking, auditpreparationand documentation reviews.

• Support office-based updates and modifications, including coordinating minor improvements or space planning that enhances executive workspaces.

• Ensure a professional and welcoming environment for guests of the CEO, including meeting preparation and hospitality.

Your experience and skills:

• Proven experience as an executive assistant or similar role supporting leaders.