Executive Assistant

Location: Irvine, CA (5 days onsite)
Type: Full-time

About Field AI

Field AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, we move quickly and operate with high standards, supporting leaders who are shaping the future of AI.

Role Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day-to-day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.

Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts

Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation

Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities

Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items

Draft and manage communications on behalf of the C-level leadership, including emails and internal updates

Partner cross-functionally with leadership and other stakeholders to drive alignment and execution

Plan and coordinate executive meetings, events, and offsites

Maintain confidential files, documents, and records with a high level of discretion

Anticipate needs, solve problems proactively, and improve administrative processes for efficiency

Support special projects and initiatives as needed

5+ years of experience supporting senior executives, ideally at the C-suite level

Strong organizational skills with exceptional attention to detail

Ability to manage competing priorities in a fast-paced environment

High level of professionalism, judgment, and discretion with confidential information

Excellent written and verbal communication skills

Advanced proficiency in Google Workspace and/or Microsoft Office tools

Ability to work onsite in Irvine, CA, five days per week

Experience supporting a C-level leadership directly

Background in a high-growth startup or fast-paced environment

Experience coordinating across global teams and time zones

Proactive, resourceful, and highly self-directed working style