Executive Assistant

We are seeking a highly organised, proactive Executive Assistant to provide high-quality support within our growing business.

This role offers an exciting opportunity to join a dynamic, team operating at the intersection of policy, regulation, and commercial strategy.

This role provides direct support to the Partner group, while also coordinating administrative and operational activity across the practices as well as collaborating with the wider EA team to ensure continuity of support during periods of absence, including holidays or when necessary. You will play a central role in ensuring consistent, high-quality support across the practice and alignmentwith Flint’s ways of working.

We are looking for a confident communicator, a natural organiser, and a true team player who thrives in a fast-paced environmentwith competing priorities. You will be comfortable acting as a gatekeeper, anticipating needs, and ensuring the smooth running of day-to-day operations.

Key Responsibilities

Partner Support

• Proactive diary and workload management, ensuring time is used effectively and priorities are protected
• Preparing agendas, briefing materials, and meeting packs
• Minuting meetings and tracking follow-up actions
• Anticipating needs and ensuring Partners are fully prepared for internal and client engagements
• Managing travel itineraries, logistics, and entertainment arrangements

Practice Support

• Coordinating administrative activity across the practice areas within the business
• Ensuring consistent communication and alignment with Flint’s EA ways of working
• Supporting individuals within the practice areas with scheduling, meeting preparation, and operational queries
• Managing practice-wide distribution lists and SharePoint content

Operational Support

• Acting as first point of contact for visitors and covering front desk when required
• Maintaining and updating the CRM (HubSpot), ensuring data accuracy and completeness
• Managing mail merges and supporting client communications
• Supporting internal processes, including expenses, document formatting, and internal reporting
• Providing occasional research support
• General office tasks (printing, scanning, shredding)

Client & External Coordination

• Liaising directly with senior-level clients and external stakeholders
• Ensuring a professional, consistent, and timely response to enquiries
• Supporting the coordination of client meetings, events, and briefings
  

What You Will Bring

• Experience supporting multiple senior stakeholders in a fast-paced environment
• Strong organisational skills with the ability to prioritise, adapt, and manage competing demands
• A proactive, self-driven approach with the confidence to take ownership and use initiative
• High levels of discretion and professionalism when handling sensitive information
• The ability to anticipate needs, resolve issues, and maintain momentum across multiple workstreams
• A collaborative, hands-on attitude and willingness to support colleagues across the practice
• Excellent communication skills, both written and verbal
• Strong MS Office skills and confidence working with digital tools and systems

What Will Make You Stand Out

• Exceptional attention to detail and a commitment to high-quality delivery
• A personable, professional approach with the ability to build strong working relationships
• Reliability, responsiveness, and a calm approach under pressure
• A collaborative mindset and willingness to contribute to Flint’s strong internal community
• Alignment with Flint’s values: excellence, integrity, teamwork, and curiosity

About Flint

Flint is a leading global consultancy advising businesses and investors on navigating the complex intersections of policy, regulation, and politics across European and global markets. Founded in 2015, we have built a reputation for delivering strategic insights and solutions to some of the world’s largest corporates, financial institutions, and investors.

Our expertise spans digital technology, telecommunications, media, financial services, life sciences, manufacturing, retail, transportation, and energy. With offices in London, Brussels, Paris, Berlin, Amsterdam, Hong Kong, Singapore and Melbourne, and a network of senior advisers across global capitals, we bring deep expertise and international reach to our clients.

We pride ourselves on our collaborative culture, rigorous thinking, and commitment to helping clients succeed in an ever-evolving landscape.