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Hermeus

Posted 2 months ago

Open

Executive Assistant

WashingtonOn-siteFull-time

AI Summary

Executive Assistant to a small group of senior leaders, owning calendars, coordinating travel, and managing internal/external meeting logistics to support fast-paced executive decision making.

About this role

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About The Role:

As an Executive Assistant, you will effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business’ senior leaders to deliver the world’s fastest airplane.

Responsibilities:

  • Manage daily calendars for ~2- 3 senior executives
  • Respond to internal and external meeting requests
  • Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
  • Act as point of contact for external guests
  • Plan and host external meetings
  • Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules.

    • Requirements:

  • A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
  • Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
  • Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
  • Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization.
  • Demonstrates curiosity and a desire to understand the company goals
  • Ability to handle constant change
  • Proven ability to handle confidential and sensitive information in a professional manner
  • Excellent attention to detail and accuracy
  • Strong Microsoft Office Suite skills
  • Proficient in scheduling meetings in multiple time zones
  • Experience planning and booking international travel
  • Handling exec's monthly expense reports

    • Preferred Skills and Experience:

  • Experience coordinating executive-level meetings requiring security clearance.
  • Experience working with CRM systems
  • Experience supporting engineering/product teams.

    • Skills

    Calendar ManagementCRM SystemsExecutive Stakeholder InteractionExpense ReportingInternal/external Meeting CoordinationMicrosoft Office SuiteMulti-time-zone SchedulingOn-site Coordination In DCSecurity Clearance CoordinationTravel Planning And Booking

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