Executive Assistant

We Are Hiring!

Only Connect Psychological Services

POSITION: BILLING SUPPORT SPECIALIST

HYBRID/REMOTE

REQUIREMENTS:

• Executive Support: Provide comprehensive administrative support to the CEO, managing daily tasks and ensuring smooth and efficient workflow. This includes:
  • Effectively triaging and prioritizing a high volume of requests, emails, and communications.
    
  • Preparing presentations and reports using PowerPoint.
  • Organizing and managing documents and files.
    
  • Ensure clear and accurate meeting notes are taken during the CEO's meeting, and taking ownership on all follow-up action items.
• Task Management & Delegation: Support the director in staying on target with all the competing tasks.
• Financial Administration: Manage financial tasks using QuickBooks and Microsoft Excel, including expense tracking and invoice processing.
• Creative Projects: Contribute creatively to various projects and initiatives, utilizing Canva and other design tools as needed.
• Growth Oriented: Demonstrate a willingness to learn new skills, take on increasing responsibilities, and grow within the organization.
• Flexibility: Be available consistently during early morning hours, with remaining hours being flexible.
• Calendar Management: Managing and maintaining the CEO's complex calendar, scheduling appointments, and coordinating meetings.
  
• Event Planning: Planning and coordinating office events, meetups, and annual retreats

QUALIFICATIONS:

• Preference given to those who can commute 1-2 hours/week to our office in Manhattan
• Strong proficiency in Microsoft Excel, PowerPoint, and QuickBooks is a must
• Previous experience working for a C-level executive
• 20 hours/week, building to 40 hours/week
• 1099 contract position, choose your own hours