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Thea Energy

Posted 1 month ago

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Executive Assistant

Kearny, NJOn-siteFull-time

AI Summary

Executive assistant to the CEO providing operational support, calendar management, communication handling, and project coordination to help scale the company.

About this role

About Thea Energy:
Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular magnets required in all other stellarator architectures. Thea Energy is on a mission to create a limitless source of zero emission energy for a sustainable future.
Position Overview:
Thea Energy is seeking an ambitious and resourceful executive assistant to join our team and help us build the future of fusion energy. You will serve as a force multiplier for the executive team and report directly to Thea Energy’s CEO. As an executive assistant, you will provide critical support across a variety of operational tasks. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in the fast-paced environment of a rapidly scaling company. Thea Energy’s dynamic team is made up of self-motivated individuals with an excitement for solving complex problems.

Key Responsibility Areas:

Calendar
  • Manage and maintain calendars, including scheduling meetings and trips.
  • Collaboratively ensure that use of time is aligned with real-time priorities of the company with minimal friction.
  • Ensure team is always prepared (and never surprised by) meetings.
  • Anticipate needs, and issues before they arise.
    • Communication
  • Serve as a point of contact between the executive team and various internal and external stakeholders.
  • Manage and triage inbound communications.
  • Draft, proofread, and edit documents, reports, communications, and other materials.
    • Coordination
  • Track action items and follow-ups, ensuring nothing falls through the cracks.
  • Arrange trips, events, team meetings, and offsite activities as required.
    • Other special projects as required

    Ideal Experience & Skillsets:

  • 5+ years of work experience as an executive assistant.
  • Demonstrated organizational skills and attention to detail.
  • Highly structured and process-driven, with a speed and execution mindset.
  • Ability to manage competing priorities across internal teams and external stakeholders.
  • Excellent oral, written, and interpersonal communication skills.
  • Startup experience strongly preferred; comfort with ambiguity, and an ability to thrive in a fast-paced, dynamic environment.
  • Proactive, self-directed, and solutions-oriented.
  • Tech-savvy: fluent in Microsoft Office, Google workspace, Slack, Asana, and similar tools; quick to learn new software.
  • High integrity, discretion, and professionalism in handling confidential and sensitive information.
  • Bachelor's degree or greater.

    • Company Benefits:

  • Salary range $85,000-$135,000
  • Comprehensive health benefits (e.g. medical/dental/vision)
  • Employee equity stock options
  • 20 days PTO

    • Skills

    Action Item TrackingAsanaCalendar ManagementDocument ProofreadingEmail TriageGoogle WorkspaceMeeting CoordinationMicrosoft OfficeNote-takingOffsite PlanningProject CoordinationSlackStakeholder ManagementTravel Arrangements

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