Key Responsibilities

Manage an extremely active and complex calendar, ensuring the CEO's time is prioritized effectively and aligned with company goals.
Coordinate complex, multi-leg domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
Prepare, review, and process expense reports for the CEO in a timely manner.
Organize and maintain digital and physical filing systems for executive records.

Serve as the primary point of contact and gatekeeper for internal and external constituencies on all matters pertaining to the CEO.
Screen and manage incoming emails, phone calls, and mail, drafting responses or redirecting inquiries as appropriate.
Draft, review, and format internal memos, external correspondence, and executive presentations on behalf of the CEO.
Liaise with the Board of Directors, investors, and high-profile partners with a high degree of professionalism and emotional intelligence.

Plan, coordinate, and execute executive meetings, off-sites, and Board of Directors meetings, including logistics, catering, and technology setup.
Prepare and distribute meeting agendas, briefing materials, and presentations prior to meetings.
Attend executive meetings to take detailed minutes, track action items, and ensure timely follow-up by responsible parties.
Manage ad-hoc projects on behalf of the CEO, collaborating with various department heads to ensure deadlines are met.

Qualifications & Skills

1 years of experience supporting C-level executives (experience supporting a CEO is highly preferred).
Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent practical experience).

Exceptional Organization: Ability to manage multiple priorities simultaneously, meet deadlines, and maintain meticulous attention to detail.
Tech Savvy: High proficiency in [Google Workspace / Microsoft Office 365], Zoom, Slack, and expense management software (e.g., Concur, Expensify).
Discretion & Confidentiality: Proven ability to handle sensitive information with impeccable judgment and strict confidentiality.
Communication: Flawless written and verbal communication skills, with the ability to adopt the CEO's voice when drafting correspondence.
Proactive Problem Solving: A forward-thinking mindset capable of anticipating challenges, proposing solutions, and acting independently.
Adaptability: Flexibility to adapt to changing priorities and occasional after-hours requests in a dynamic, fast-paced environment.