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Multiply Labs

Posted 1 month ago

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Executive Assistant to the CEO

San FranciscoOn-siteFull-time

AI Summary

Executive Assistant to the CEO who will own calendar, inbox, travel, and act as the operational backbone for the CEO, enabling focus on high-leverage tasks in a venture-backed robotics company.

About this role

Join the Future of Robotic Biomanufacturing!
Multiply Labs is a robotics company on a mission to solve a significant bottleneck in modern medicine: the manufacturing of life-saving advanced biologics, from gene and cell therapies to antibodies and more.

Today, these therapies are produced through manual, labor-intensive processes. Costs are extremely high—often $500K–$2M per patient—limiting access to only a small fraction of those who need them.

As product complexity increases and the cost of failure and scientific labor rises, the industry is shifting toward automation. Robotics and AI are making automated biologics manufacturing feasible, reliable, and economically scalable.
We believe the future of biomanufacturing is robotic—closed, automated, and scalable—ensuring critical therapeutics are accessible to every patient who needs them.
Why This Matters
We don’t just build robots; we build the infrastructure for the next generation of biologics manufacturing. Our technology allows biopharma companies to scale production without redesigning their science, drastically lowering regulatory hurdles and bringing costs down to a level where these treatments can actually reach patients.
The Stack & The Scale
The Mission: Build the world’s best robots to make life-saving therapies accessible to all.
The Technology: Advanced robotic orchestration, high-precision automation, cloud-integrated hardware-software systems, dextrous manipulation, and imitation learning.
The Location: Headquartered in San Francisco, CA.
The Backing: Supported by premier investors, including Casdin Capital, Lux Capital, and Y Combinator.
To learn more and to view a video of our robots in action, visit us at www.multiplylabs.com and follow us on LinkedIn.

About the Role

We're hiring an Executive Assistant who will work side-by-side with our CEO every day. You'll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company.

This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO's daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive.
We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action.
This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters.

Responsibilities

Own the CEO’s Time and Attention (End-to-End)
  • Serve as the primary operator for all scheduling and calendar management—business and personal
  • Proactively structure the CEO’s day, week, and travel to align with top company priorities
  • Protect focus time aggressively and ensure seamless transitions between commitments
  • Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings
  • Anticipate conflicts, bottlenecks, and inefficiencies before they happen
    • Run the CEO’s Inbox and Commitments
  • Triage and prioritize a high-volume inbox with speed and judgment
  • Draft clear, precise internal and external communications on behalf of the CEO
  • Track all commitments and ensure every follow-up is completed without exception
  • Maintain tight control over open loops across business and personal contexts
    • Execute at a High Tempo, Across Contexts
  • Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions
  • Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions
  • Solve problems independently and escalate only when necessary
    • Coordinate High-Stakes Interactions
  • Schedule and coordinate with board members, investors, leadership team executives, and external partners
  • Support meeting preparation, agendas, logistics, and follow-through
  • Ensure executive interactions are frictionless, timely, and well-prepared
    • Travel & Logistics (Business + Personal)
  • Own end-to-end planning for complex domestic and international travel
  • Build detailed itineraries and handle last-minute changes without disruption
  • Ensure all logistics—business and personal—are executed flawlessly
    • Office & Operational Support (10–20%)
  • Help ensure the office runs smoothly on a day-to-day basis
  • Answer the front door and greet visitors and guests
  • Manage supplies, kitchen stock, and vendor coordination
  • Help onboard new team members with tools and administrative support
  • Handle facilities requests and small operational issues from employees
  • Support a well-organized, efficient, and high-functioning work environment
    • This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff.

    Experience

    We are looking for a rare combination of judgment, execution speed, and reliability.
  • 1–3 years experience (elite recent graduates encouraged to apply)
  • Extremely organized with near-obsessive attention to detail
  • Fast thinker who can operate in ambiguity and autonomy
  • High judgment—knows what matters and what doesn’t
  • Tech-native and quick to learn new tools and systems
  • Exceptional written communication: crisp, structured, and precise
  • Calm, steady, and reliable under pressure and shifting priorities
  • Strong internal drive—you take ownership without being asked
  • Comfortable working in a high-expectation, high-trust environment
    • What Success Looks Like
  • The CEO’s calendar is tightly optimized around company priorities and never a source of distraction
  • Inbox and commitments are fully controlled, with no dropped threads
  • Personal and professional obligations are seamlessly integrated and executed
  • The CEO consistently operates with clarity, focus, and minimal operational friction
  • Projects and tasks are executed smoothly with minimal oversight or need for escalation
  • Stakeholders experience fast, precise, and reliable communication at all times
    • Why This Role
  • Direct, daily proximity to the CEO and executive decision-making
  • Accelerated learning curve in operations, leadership, and company building
  • High trust and high autonomy from day one
  • A strong foundation for future roles in operations or startup leadership

    • Total Rewards & Life at Multiply Labs

  • Competitive Compensation: Salary range of $80,000 - $110,000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future we’re building.
  • Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents.
  • Wealth Building: 401(k) with a 4% company match to help you plan for the long term.
  • Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs.
  • Parental Support: Robust Paid Parental Leave to support your family’s newest additions.
  • True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it.
  • No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged.
  • Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events.
  • H-1B and Green Card sponsorship available for exceptional talent.
  • Referral bonuses for helping us build a world-class team.
  • Great people, meaningful work, and a team that genuinely believes in what we're building.
    • Come build the world’s best robots—and help make life-saving therapies accessible to all.

    Skills

    Board/investor CoordinationCalendar ManagementCommunications DraftingEmail ManagementExec SupportHigh-volume PrioritizationInbox TriageLogistics CoordinationMeeting PreparationOn-site Office OperationsPrioritizationProject CoordinationStakeholder CoordinationTime ManagementTravel ItinerariesTravel PlanningVendor Coordination

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