Executive Assistant/Event Manager

Skimmer is on a mission: to modernize the pool and spa service and repair industry. We’re a private equity-backed company with 7000+ customers using Skimmer’s pool service platform to transform their businesses. But we’re not stopping there (there are over 70,000 pool service companies in this surprisingly large “niche” space).

Our customers love us almost as much as we love them (check out our reviews and our 50+ NPS score!)

We are currently #844 on the Inc. 5000 list of fastest-growing companies (#92 in Texas and #84 in Software!), on the Deloitte Fast 500, one of Built In Austin's Best Startups, ABJ’s 6th Fastest Growing Company, and most importantly one of Austin's Best Places for Working Parents. We’re proud of the incredible company we’ve built, and we’re just getting started.

We’re looking for big thinkers with small egos, so let’s dive in!

At Skimmer we

• Realize our customers' success is our success.

• Build humble, diverse teams who have fun winning.

• Drive results with urgency.

• Earn trust through transparent communication.

Who are you? / About You:

Do you love helping companies run efficiently by doing whatever is needed? We promise that no day will be the same, so if you like variety, want to learn from our Executive Leadership Team, and take pride in making sure your team has everything they need, this job is for you.

Our ideal candidate will be proactive, adaptable, and able to manage multiple tasks efficiently with a positive attitude. You will be the point person for managing our CEO and CFO’s calendars and interactions with customers, Board members, and investors. You will also be the point person, brainchild, and executor of multiple Skimmer events, and an upholder of our company culture. You are someone who is proactive, able to juggle multiple initiatives, and a builder of relationships internally and externally. You’re a person people love working with.

This role, based in Austin, TX, reports to our VP, People, and supports our Executive Leadership Team.

Key Responsibilities:

• Administrative Support:

  • Assist the executive team with scheduling meetings, appointments, and travel arrangements.

  • Prioritize and manage multiple calendars to ensure time efficiency.

  • Coordinate internal and external meetings, ensuring all logistical details are handled.

  • Maintain confidentiality while ensuring organization and security around confidential data and files.

  • Be a point person for administrative projects- assisting with some, delegating tasks with others. You are a person who “knows everything” and is always able to help.

  • Proactively assess executive needs and reach out to assist to avoid bottlenecks.

• Events Management:

  • Own the planning, organizing, and execution of company events for our 115+ person team, host online and in-person team-building activities, and act as the point person for corporate meetings.

  • Bring creativity and fun to all Skimmer events- internal and external- with the goal of delighting customers, investors, and employees.

  • Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.

  • Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event’s goals.

• People Team Responsibilities:

  • Work with People Team members to create delightful candidate and employee experiences, including scheduling, welcoming, and follow-up communications.

  • Serve as backup for Office Management and HR Operations work, as appropriate

  • Manage Executive Team goals and waterfall goals for their teams to ensure transparency and tracking across Skimmer

What you bring:

• Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high growth environment.

• Comfort with supporting multiple executives with different asks across a leadership team

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Takes a strategic view to operational projects with detailed filing, project management, and document tracking

• Complex scheduling and calendar management experience- strong use of tools to optimize and streamline scheduling.

• Excellent written and verbal communication skills.

• Highly proficient with productivity tools (Google Suite and Slack preferred), and using AI for research, communications, and idea generation.

• Strong vendor management and negotiation.

• Experience with 75+ person event management.

• Detail-oriented with a proactive approach to problem-solving.

• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications:

• Familiarity with project management tools (e.g., Monday, Notion, Asana, Trello).

• Experience working in the SaaS or tech industry preferred.

• Previous experience in managing swag and event coordination.

• A positive, flexible attitude and a willingness to adapt to a fast-changing environment.

Why Join Us?

• Be part of a rapidly growing SaaS company that is shaping the future of the pool industry

• Collaborative, dynamic, communicative, and inclusive work culture.

• Hybrid office environment with Global employees.

• Opportunities for professional growth and development.

• Competitive compensation and benefits package.

Benefits

• Competitive base pay + bonus potential

• Generous medical, dental, and vision plans (we pay 100% of your premium and 50% of your dependents’)

• Fantastic culture with a very strong eNPS- we work hard, celebrate wins, and learn as we go to always be improving to benefit our customers.

• Immediate access to 401(k) with company match

• Flexible PTO (MINIMUM of 10 days required every year)

• 12 weeks paid parental leave for birthing parent, 6 weeks paid leave for supporting partner

• Remote work friendly

• Comprehensive learning and development budget

• A manager dedicated to your development

At Skimmer we are deeply committed to building a diverse and inclusive workplace (it’s in our values). We’re proud to be an equal opportunity employer, seeking to identify and onboard people from all walks of life. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.

We also acknowledge that there is no “perfect” candidate - if you fulfill the majority of these requirements, believe this is a role you would be excited about on a daily basis, and resonate with our culture, we encourage you to apply.