Finance Administrator

Campbells is seeking an experienced Finance Administrator to join its Finance team. This role is suited to a highly organised professional who demonstrates discretion, sound judgment, and a strong commitment to delivering a high standard of financial accuracy and client service.

The successful candidate will be responsible for the daily monitoring, control, and reconciliation of the firm’s cash positions and banking activities, ensuring that bank transactions, payments, reconciliations, and trust-related financial processes are completed accurately and within required deadlines. The role involves regular liaison with the Finance team, legal professionals, banking partners, vendors, clients, and other departments across the firm, requiring professionalism and excellent communication skills.

The ideal candidate will have strong experience in finance operations, banking administration, cash management, or a similar finance role, the ability to manage competing priorities in a demanding legal environment, and a proactive approach to supporting internal teams and financial processes.

Duties and Responsibilities:

• Review daily bank statements, identify unposted transactions, and ensure timely posting;
• Accurately code bank statement entries with request numbers and matter codes;
• Review online bank payments and cheques to ensure accuracy, completeness, and compliance with internal procedures;
• Identify and escalate discrepancies, errors, anomalies, or payment issues to the relevant internal teams for resolution;
• Email authorised signatories for approval in accordance with internal procedures;
• Monitor trust bank statements to confirm receipt of expected real estate and other trust funds;
• Set up and process trust payments to beneficiaries in accordance with approved trust payment requests, settlement statements, and firm requirements;
• Ensure trust disbursements are accurately recorded, properly authorised, and compliant with trust accounting rules and firm policies;
• Perform banking detail call-backs and ensure beneficiary bank account changes are verified, authorised, documented, and recorded in line with fraud prevention controls;
• Assist with the return of funds paid in error, liaising with internal teams and external parties to support timely recovery;
• Monitor daily balances across credit accounts and take appropriate action to maintain adequate funding levels;
• Complete monthly bank and credit account reconciliations, investigating and resolving variances in a timely manner;
• Post prepaid expenses and fixed assets on a monthly basis;
• Manage petty cash top-ups and reconciliations in line with policy; and
• Support ad hoc finance-related tasks, audits, system enhancements, and process improvement initiatives as required.

Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, with a relevant finance or accounting certification considered an asset;
• Minimum 3–5 years relevant experience in finance operations, banking administration, cash management, or a similar finance role, preferably within a law firm or professional services environment;
• Understanding of cash management, banking operations, and reconciliation processes;
• Ability to maintain accurate financial records while ensuring compliance with internal financial controls and regulatory requirements;
• High level of accountability and precision when handling financial transactions, particularly in environments involving client funds and banking controls;
• Experience working with financial management or legal accounting systems;
• Strong proficiency in Microsoft Excel, particularly for reconciliations and financial tracking;
• Familiarity with online banking platforms and electronic payment systems;
• Ability to identify discrepancies, investigate variances, and resolve financial issues in a timely manner;
• Excellent written and verbal communication skills;
• Confident and professional communication style when liaising with finance teams, legal professionals, banking partners, vendors, and clients;
• Ability to work collaboratively across departments while maintaining professionalism and discretion;
• Excellent organisational and time management skills with the ability to manage multiple priorities and meet daily, weekly, and monthly deadlines;
• Strong attention to detail and accuracy;
• Professionalism and strong interpersonal skills; and
• Ability to work independently and collaboratively within a team environment.

Salary and Benefits:

We offer an attractive salary commensurate with qualifications and experience, plus eligibility for overtime, 20 days leave per calendar year, and statutory health and pension benefits.

Application Deadline:

Interested candidates should submit an updated CV/resume no later than Sunday, 5 July 2026.

**No Agency applications at this time**