Greece - Operations Assistant

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Operations Assistant calls for a high sense of responsibility and reliability, where the person will be responsible for managing vessels’ requirements, booking relevant services, issuing all relevant shipping documentation, undertaking vessel boarding and perform any other tasks related to the job. It is the right job to attain your skills and advance your opportunities with us, given our dominant position in the Marine Service industry.

Contract: Permanent

Location: Piraeus, Greece (Hybrid)

In line with company policy, Inchcape does not provide visa sponsorship for candidates and cannot consider applicants who will require this now or in the future.

Please submit your application and CV in English.

Key Responsibilities:

• Monitor and respond to daily emails, ensuring timely follow-up and effective communication.
• Prepare Proforma Disbursement Accounts (DAs) accurately and efficiently.
• Liaise with vessels, port authorities, and other stakeholders to coordinate port calls and operational requirements.
• Prepare and submit documentation for Port and Customs authorities, attending their offices when required to ensure vessel clearance.
• Coordinate crew changes and manage a range of vessel husbandry services.
• Liaise with vendors and suppliers to arrange the timely provision of goods and services to vessels.
• Deliver Cash to Master (CTM) to vessels in line with company procedures.
• Visit vessels at Piraeus and Eleusis ports as required to provide operational support and assistance.
• Provide general support to the operations team to ensure the smooth running of daily agency activities.
  

Candidate Requirements:

• Previous experience working as a Shipping Agent or in a similar maritime operations role is desirable.
• Good understanding of the crew change process.
• Full, valid driving licence.
• Ability to work effectively under pressure and manage multiple priorities in a fast-paced environment.
• A proactive attitude with a willingness to learn and develop within the shipping industry.
• Strong organisational and time management skills with excellent attention to detail.
• Bachelor's degree in Shipping, Maritime Studies, Logistics, or a related field is desirable.
• Military service obligations completed (where applicable).
• Based within a reasonable commuting distance of our Piraeus office and able to work on-site.

• Working knowledge ofMicrosoft Excel and Microsoft Word.
• Fluency in spoken and written English.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective- we connect the world and see the bigger picture.

The Power of People- we rely on the strength of local agent knowledge and relationships.

Progress- we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Hybrid