HR Coordinator

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About The Role:

Responsibilities:

Deliver a world-class candidate experience from initial scheduling through start date.

Schedule and coordinate interviews, ensuring seamless integration with candidate and interviewer schedules.

Handle candidate travel arrangements, including booking flights, hotels, and coordination on the ground.

Serve as the onsite host, overseeing day-of logistics such as check-ins, room setup, and candidate orientation.

Welcome and provide onsite tours to candidates.

Collaborate proactively with recruiters and hiring managers on scheduling, candidate needs, debrief coordination, and follow-ups.

Partner closely with the People/HR team to coordinate pre-boarding and onboarding logistics, including new hire communications, background check tracking, document collection, and Day 1 readiness.

Support onboarding execution by ensuring new hires are scheduled for orientation sessions, have the appropriate stakeholders looped in, and are set up for a smooth first week experience.

Maintain accurate candidate and new hire data within the ATS and HR systems to ensure compliance and reporting integrity.

Identify and suggest improvements to scheduling workflows, candidate touchpoints, onboarding coordination, and internal systems.

Requirements:

Prior experience as a Recruiting Coordinator or similar role in recruiting, talent operations, or HR coordination.

2+ years of hands-on experience with applicant tracking systems (e.g., Greenhouse, Lever) and scheduling tools (e.g., ModernLoop, GoodTime).

Experience supporting onboarding, HR operations, or employee lifecycle processes is strongly preferred.

This role requires a 5-day-a-week, on-site presence.

Preferred Skills and Experience:

Experience coordinating scheduling and logistics in fast-paced settings such as HR, recruiting, operations, or related functions.

Proficiency in calendar management and Microsoft Office (Outlook, Word, Excel, Teams).

Excellent written and verbal communication skills, with strong attention to detail and organizational discipline.

Candidate- and employee-first mindset with a commitment to delivering positive, professional experiences from interview through onboarding.