HR Operations Specialist

We are looking for an HR Operations Specialist to ensure a high level of service, compliance, and coordination across HQ and the Nordics. In this role, you will play a key part in enabling smooth HR operations – from employee support and contracts to onboarding, policies, and company-wide HR activities.

The position is a part-time role (30 hours per week).

Driving day-to-day HR operations across HQ and the Nordics

In this role, you will be responsible for ensuring smooth day-to-day HR operations across HQ and the Nordics. You will act as a key point of contact for employees and managers, handling a broad range of operational, administrative, and coordination tasks.

You will work across the full employee lifecycle – from onboarding to offboarding – ensuring compliance and high-quality HR delivery. In addition, you will support and drive selected HR projects and initiatives, working closely with both internal stakeholders and external vendors.

You will also play a key role in coordinating HR activities across the organization, while guiding and supporting an HR Student Assistant in their daily work.

Your key responsibilities include:

• Managing HR Helpdesk requests and acting as a key contact for employees and managers

• Handling HR administration, including contracts, addendums, internal communication, and travel booking (Egencia)

• Supporting and maintaining the HR system in collaboration with the HRIS Manager

• Ensuring onboarding and offboarding processes are well-coordinated and executed

• Maintaining HR policies, handbooks, and ensuring compliant employment documentation and processes

• Providing HR legal and administrative support to HR Partners and the Talent Acquisition team

• Owning and driving the Graduate Program in collaboration with the HR Partner

• Supporting and contributing to HR projects (e.g. HR Helpdesk development, SharePoint structures, external vendors)

• Planning and coordinating HR activities, including global meetings, HR Summit, and APV/AMO, and internal initiatives

A structured HR professional with strong operational ownership

We are looking for a structured and service-minded HR professional who enjoys working hands-on with operational HR tasks while maintaining a high level of quality and compliance.

We expect you to have:

• Experience in HR administration, including contracts, addendums, and employment documentation

• Experience working with HR systems (HRIS) and ensuring high data quality and system accuracy

• A solid understanding of the full employee lifecycle (onboarding, offboarding, contract changes, employee data management)

• Knowledge of employment law and HR compliance requirements, including GDPR/data handling

• Experience coordinating HR processes and ensuring consistent execution across stakeholders

• The ability to work with and manage external HR-related vendors (e.g. travel, payroll, or HR services)

• Experience supporting or driving HR projects (e.g. graduate programs, system implementations, process rollouts)

Practicalities

This is a part-time position (30 hours per week), with an expectation of being onsite at our HQ in Odense a minimum of four days per week.

KOMPAN - Who are we?

KOMPAN is a global leader in outdoor play and fitness solutions. We design, produce, and install over 1,000 playgrounds and fitness areas every month across 94 countries. Our HQ is based in Odense, Denmark, with manufacturing site in Czech Republic and sales offices worldwide. Read more

What’s our culture like?

We combine professionalism with playfulness. Our teams work across functions and cultures, valuing diversity, creativity, and results.

Why should you work with us?

At KOMPAN we make a real impact - creating healthier, happier communities through play and movement and have done this since 1970. You'll grow your career while changing lives worldwide. This is a very strong purpose to be part of.

How to apply?

Please apply via our website. We review applications on an ongoing basis, and you can expect to hear from us once we have selected candidates to proceed to a first interview. You will, of course, hear from us regardless of whether you proceed in the process or not.

Here's a good tip!

If you don’t see an open position that matches your competencies and interests, we encourage you to connect with us. Once registered, your profile will automatically be matched with future openings and you’ll receive an invitation to apply when a good match is found.

We regularly post new job openings on our website. If you're interested in other opportunities with us, be sure to check back often. Let’s Play!

KOMPAN is an equal opportunity employer and encourages all to apply.