Junior Admin

About Intrepid

Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.

We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful ecommerce business end to end.

About the Role
We are seeking a highly organized and experienced Admin Executive to oversee and manage the daily operations of our administrative team. The Admin Executive will be responsible for ensuring efficient task execution, compliance with legal and financial regulations, and optimization of internal processes across various functions, including Marketing, Live Commerce, HR, Finance, and Commercial Operations.

Key Responsibilities

Document and Contract Management:

• Sorting, filing, and managing important documents (contracts, vendor agreements, etc.).
• Ensure the team reviews and prepares contracts, ensuring that they comply with legal, financial, and business requirements.
• Work closely with finance, business, and marketing teams to ensure contracts are properly drafted, signed, and stored.
• Organize and file physical copies of contracts and other legal/administrative documents for secure storage and easy retrieval.

Compliance and Documentation Management:

• Ensure that all team-managed documents, including contracts, agreements and notices, are compliant with relevant laws and regulations.
• Support in supervising the tracking and management of legal documents such as business license, documents, vendor contracts, and employee benefit administration.
• Guide the team to ensure all relevant paperwork is gathered, signed, and properly stored.

Cross-Functional Coordination:

• Collaborate with relevant departments (e.g., business, finance) to support monthly service acceptance/reconciliation with partners.
• Ensure that all departments receive the necessary administrative support and that processes are optimized for efficiency.
• Work closely with the Finance and HR teams to ensure proper payment tracking, expense reporting.

Requirements

• Bachelor’s degree in Business Administration, Law, or related fields
• 0–1 year of experience in administration, legal support, or document control (fresh graduates are welcome)
• Excellent organizational skills, with the ability to handle multiple projects and competing priorities.
• Strong attention to detail and a commitment to maintaining accuracy in documentation and compliance.
• Proactive approach to problem-solving and process improvement.
• Excellent communication skills and the ability to work cross-functionally with different departments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and contract management tools.
• Interested in managing administrative functions across multiple departments (Marketing, Finance, HR, Operations).
• Good communication skills (both verbal and written, in Vietnamese and preferably in English)

Benefits

In return, you will be getting

• Join an all-star Finance team which continues to raise the bar, with systems and processes (and company stability) at the level of sophistication of a small multinational, but with a 'start-up' spirit of innovation and continuous improvement in an ever-evolving world
• In terms of learning opportunities, our organization is second to none. You will get to work on a variety of business models across many different clients as if we are 5 companies in one, and everyone is involved in projects to drive further improvement.
• Regional teams and country Finance teams collaborate closely to ensure all finance aspects of our business are optimized, giving you a wide exposure and enhanced learning curve in a close-knit and supportive team

We also offer

Best of Both Worlds

We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny.

Culture that Brings Out the Best

At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time.

Grow Without Limits

Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless.

Rewarding You Right

We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day.

Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties