Lead Proposal Manager (R5230)

Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

The primary responsibility of this role is leading and managing international and U.S. federal government and commercial Bids/Proposals and other related BD Ops deliverables (e.g., ROM pricing estimates, RFI responses, and white papers) in support of Shield AI’s Europe/Africa (EURAF) Go To Market (GTM) team.

The ideal candidate will have leadership experience and possess excellent communication (technical writing experience preferred) and coordination skills to drive cross-functional collaboration across Shield AI product lines and geographic regions. The International Business Development Operations (Int’l BD Ops) team is seeking a candidate who thrives in a dynamic environment and is eager to join a rapidly scaling, nontraditional defense contractor.

Manage competing priorities across proposal and other deliverable (WPs, RFIs, ROMs, etc.) development in the fast-paced environment of the Int’l BD Ops team.

Lead end-to-end proposal execution from pre-RFP planning through submission and closeout.

Drive cross-functional proposal teams to deliver compliant, high-quality submissions on schedule.

Continuously improve proposal processes, tools, templates, and best practices.

Mentor proposal contributors and foster high-performing, collaborative teams.

Support EUAF GTM team with briefing and presentation development for customer engagements.

Support customer meetings, demonstrations, and GTM events as required.

Provide additional support to BD Ops and GTM team leadership as needed.

Confident team leader: Lead global proposal efforts, align stakeholders, and communicate key customer, market, and BD strategy insights.

Strong communicator: Strong oral and written communication skills. (Technical writing experience preferred.) Strong presentation skills. Ability to communicate seamlessly at all levels of Shield AI and customer organizations

Attention to detail in a fast-paced environment: Be rigorous and go fast is one of Shield AI’s leadership traits and, possibly, the most relevant one for BD Ops. Our ideal candidate must always work with efficiency and a keen attention to detail. Both are critical to supporting on time, compliant Bids/Proposals and related deliverables.

Organization and time management: Strong organizational and time management skills enabling the tracking and execution of multiple workstreams with stakeholders across Shield AI.

Extreme ownership: BD Ops serves as the primary cross-functional lead for Bids/Proposals across product lines and geographic regions. We manage the proposal lifecycle from start to finish including kickoff, collaboration with stakeholders, color reviews, and management reviews with senior leaders/executives. We are ultimately responsible for everything that does or does not happen in the Bid/Proposal process.

Team-first mentality: The ideal candidate will demonstrate the ability to be flexible, work hard, hold themself and others to high standards, embrace teammates, and act with kindness.

4-6+ years of U.S. Federal or international government proposal development or BD operations experience.

In lieu of direct government proposal experience, have 5+ years of experience working with U.S. Federal or International government requirements. 

Bachelor's degree in business, communication, marketing, engineering, or equivalent industry experience.

Outstanding record of academic achievement.

Experience with proposal methodologies (e.g. Shipley), compliance matrices, and implementing project management tools and processes.

Proven record of leadership in a professional setting.

Ability to communicate complex, technical ideas effectively – both orally and in writing.

Ability to work collaboratively and flexibly as part of a team, embrace the startup environment.

Ability to work effectively with people at all levels of an organization.

Demonstrated record of hard work, trustworthiness, holding oneself and others to high standards, and being kind to others.