Legal Assistant

Key Responsibilities

Serve as a coordination point for communications between ispace-U.S. and its parent holding company

Support cross-border compliance and reporting requirements as needed

Scheduling, Events & Administrative Support

Manage calendaring and scheduling for the legal team, including meeting coordination and travel logistics

Support planning and coordination of legal team events and company-wide legal training sessions

Prepare and distribute meeting agendas and capture meeting notes for legal team meetings and cross-functional sessions

Perform other duties and projects as assigned by the legal team to support the company’s evolving legal and business needs.

NDA & Commercial Agreement Support

Support the negotiation, processing, and tracking of non-disclosure agreements and other routine commercial agreements

Maintain the company's contract management system and ensure timely execution and storage of executed documents

Coordinate with internal stakeholders (engineering, finance, business development) on contract requirements and obligations

Legal Research & Drafting

Conduct legal research on space law, regulatory developments, and policy matters relevant to the company's operations

Prepare summaries, briefing memos, and presentations for senior leadership and legal team review

Draft, proofread, and edit legal correspondence, agreements, and internal communications

Compliance Tracking

Track and monitor compliance obligations, including FAR/DFARS, ITAR, EAR, and other regulatory frameworks applicable to commercial space activities

Monitor filing deadlines and coordinate with registered company officials to remain in compliance with U.S. government regulations

Maintain and organize corporate records and filings

Track and manage renewal deadlines for insurance policies, government registrations, licenses, permits, and key commercial agreements, ensuring timely renewals and escalating to Senior Legal Counsel as needed

Client Intake & Internal Legal Operations

Manage internal client intake for the legal department, including triaging requests and maintaining matter tracking

Coordinate internal management of supply chain management requests directed to the legal team

Manage outside counsel relationships, invoice review, and legal billing

Internal Communication

Serve as a coordination point for communications between ispace-U.S. and its parent holding company

Support cross-border compliance and reporting requirements as needed

Scheduling, Events & Administrative Support

Manage calendaring and scheduling for the legal team, including meeting coordination and travel logistics

Support planning and coordination of legal team events and company-wide legal training sessions

Prepare and distribute meeting agendas and capture meeting notes for legal team meetings and cross-functional sessions

Perform other duties and projects as assigned by the legal team to support the company’s evolving legal and business needs.

Required Qualifications

• Bachelor's degree required
• Minimum 2 years of experience in a legal assistant, paralegal, or legal operations role, ideally in an in-house legal department or law firm in the aerospace, defense, government contracts, or technology sectors
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written communication skills, including drafting, proofreading, and editing
• Proficiency with contract lifecycle management systems and Microsoft Office Suite
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality
• Familiarity with ITAR, EAR, or similar export control and national security compliance frameworks preferred

What Makes You Stand Out!