Logistics and Warehouse Coordinator

Logistics & Warehouse Coordinator

We are seeking a candidate to join our Supply Chain team as a Logistics & Warehouse Coordinator. The position is primarily responsible for providing logistics, warehouse, and procurement support, executing contracting and coordinating deliveries of materials to project sites or customer premises and managing warehouse operations.

Key Responsibilities

Logistics & Warehouse:

• Receive requests for pricing, log information, and retrieve pricing from logistics partners in a timely manner
• Work closely with project planning to establish proper transportation schedules for delivery of materials/documentation for tenders/projects
• Serve as primary interface with sales channels on all aspects of logistics, budgetary pricing, and concepts
• Drive logistics actions during project execution to maximize efficiency while ensuring on-time completion
• Prepare, apply for, or generate import-export clearance documentation, including HS codes
• Work with project managers and sales executives to contract and coordinate delivery of awarded orders
• Work with shippers and freight forwarders to coordinate vessel bookings, documentation controls, and customs processes (ISF, clearances, etc.)
• Oversee warehouse receiving, storage, inventory control, and dispatch of materials
• Maintain accurate warehouse records and stock levels, conducting regular inventory checks
• Ensure proper handling, labeling, and storage of materials, including Dangerous Goods where applicable
• Develop supplier relationships and help build supplier onboarding processes

Procurement:

• Create and process Purchase Orders (POs) and Receipt Entries accurately and in a timely manner using the system/ERP procurement module
• Act as primary procurement interface with suppliers for assigned scope, ensuring smooth execution of procurement activities
• Commercially evaluate supplier proposals, negotiate terms, pricing, and contracts
• Track PO status, follow up on order confirmations, delivery timelines, and resolve discrepancies
• Maintain procurement records, ensuring documentation is accurate and up to date in the system
• Drive cost reduction initiatives in procurement of direct materials, products, and services
• Manage claims toward suppliers and subcontractors
• Follow up on timely closure of Non-Conformities (NCRs) related to suppliers

Key Requirements

• Minimum 3 years of hands-on experience in the logistics industry within the UAE is mandatory
• Hands-on warehouse management experience (receiving, storage, inventory control, dispatch)
• Experience in logistics specifically in the Emirate of Dubai and GCC countries, including contracting freight forwarders and trucking companies
• Experience in international transportation and documentation requirements
• Tech-savvy and a fast learner, with the ability to quickly pick up and effectively use ERP/procurement systems, including creating and managing Purchase Orders (POs)
• Hands-on experience using a procurement module/system is an advantage
• Good organizational skills to respond to multiple inquiries promptly and professionally
• Ability to work well in teams, interacting with operations, sales, and external customers
• Detailed understanding of INCOTERMS and their impact on pricing and risk
• Familiarity with the Dubai Trade portal
• Experience in the freight forwarding industry
  
• Fully communicative English (written and spoken)
• Knowledgeable of customs procedures
• Knowledgeable of the transport of Dangerous Goods
• Negotiation expertise
• Computer and tech savvy
• Prior experience working in logistics within a UAE freezone is highly preferred
• Must be willing to travel to DSO for work

Salary: AED 4500/month