Marketing Information & Operations Coordinator

Key Responsibilities

• Maintain and organize core marketing and pursuit content, including project descriptions, resumes, brochures, qualifications, and other collateral.
• Keep firmwide marketing data accurate, consistent, and up to date across systems and files.
• Update, audit, and manage CRM records to support business development, reporting, and strategic decision-making.
• Partner with subject matter experts and internal stakeholders to verify project, client, and qualifications information.
• Generate reports and help improve how marketing and pursuit information is tracked, maintained, and shared.
• Identify opportunities to strengthen data quality, simplify workflows, and improve information management processes.

• Coordinate client prequalification's and vendor registrations for public- and private-sector clients.
• Manage new and existing submission requirements, ensuring deadlines are met and materials are complete and accurate.
• Maintain supporting documentation and track renewals to support ongoing compliance.
• Work with technical staff, business partners, and client contacts to gather required information and resolve open items.

• Support proposals, statements of qualifications, RFQs, and RFPs by ensuring resumes, project information, and supporting materials are current and accurate.
• Contribute to team discussions around process improvement, pursuit readiness, and overall team effectiveness.
• Provide additional support to the Marketing Pursuits Team as needed.

• You consistently meet deadlines and manage multiple priorities well.
• You take ownership of your work and follow through.
• You communicate clearly and professionally with colleagues at all levels.
• You proactively follow up, solve problems, and keep projects moving.
• You improve the quality, consistency, and usability of the team’s information over time.

Skills, Knowledge & Expertise

• Bachelor’s degree in a related field, or equivalent experience.
• 1-3 years of experience with CRM/data management, business development support, or a similar role.
• Strong writing, proofreading, editing, and organizational skills.
• Excellent attention to detail and a high standard for accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• A proactive, accountable, team-oriented work style.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

• Experience with Adobe InDesign.
• Experience with Deltek Vantagepoint or another CRM platform.
• Experience supporting proposals, qualifications, or pursuit materials in the AEC, engineering, or professional services space.

Benefits

• Excellent compensation package
• Outstanding holiday and paid-time-off programs
• 401(k) Plan and Match
• Career Path Development Program (Management & Technical Career Tracks)
• Mentorship Program
• Tuition Reimbursement
• Parental Leave
• Competitive health and dental insurance premiums
• Variety of voluntary benefit options
• Short-Term Disability/Long-Term Disability
• Company-furnished life insurance
• Employee Assistant Program (EAP)
• Flexible Spending Account
• and More