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Latitude Inc

Posted 4 months ago

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Mid-Level Executive Assistant (C Suite Experience Preferred)

Rockville, MDOn-siteFull-time

AI Summary

Executive assistant support to senior leadership, managing calendars, travel, communications, and events; ensures confidentiality and efficient operations.

About this role

We are seeking a highly organized and proactive Executive Assistant with around 3–8 years of professional experience to provide high-level administrative and operational support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Salary: $30-36/hour depending on experience
This role is fully onsite for the 1st 6 months (hybrid potential after that initial training period)

Responsibilities:

  • Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
  • Manage and prioritize incoming communications (email, phone, correspondence) on behalf of executives
  • Prepare, edit, and format reports, presentations, and internal/external communications
  • Coordinate domestic and international travel arrangements and prepare detailed itineraries
  • Organize and support executive meetings, board meetings, and special events, including agenda preparation and minute-taking
  • Maintain confidential files, records, and sensitive information with discretion
  • Support expense reporting, budget tracking, and invoice processing

    • Requirements:

  • 3+ years related work experience
  • C-Suite experience highly preferred

    • Skills

    Board Meeting SupportBudget TrackingCalendar ManagementCommunications ManagementConfidential File ManagementData EntryDocument FormattingEmail ManagementExpense ReportingImport/export Of DataInternal/external CommunicationsInvoice ProcessingMeeting Minute PreparationMeetings CoordinationMinute-takingPhone ScreeningPresentation CreationReport EditingSpreadsheetsTravel CoordinationVendor Coordination

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