Posted 4 days ago
Office Assistant
AI Summary
An Office Assistant provides administrative and operational support, handling reception, facilities upkeep, expense processing, mail and supply coordination, meeting scheduling, travel arrangements, and office database maintenance.
About this role
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.
Job Summary
The Office Assistant supports the office by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.
Job Responsibilities
- Support daily office operations including reception, hospitality, and facilities upkeep.
- Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
- Process expense reimbursements.
- Assist with tracking budgets and expenditures.
- Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
- Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
- Schedule meetings, prepare materials, and coordinate travel arrangements.
- Provide backup for administrative support and serve as office operations lead when needed.
- Support internal events and special projects, including office renovations.
- Maintain office-specific databases and perform routine data entry.
Knowledge, Skills and Abilities
- Strong verbal and written communication skills.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent organizational skills with attention to detail and ability to multitask.
- Ability to handle confidential information with discretion.
- Able to lift and carry up to 20 lbs. safely.
- Flexible working overtime when needed.
Education
A high school diploma or GED is required. A bachelor’s degree is preferred.
Experience
Requires a minimum of three (3) years of relevant administrative experience.
Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.
Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice
U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice
EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.
Skills
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