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DearDoc

Posted 20 months ago

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Office Coordinator Intern

New York, NYOn-sitePart-time

AI Summary

Office Coordinator to support office operations in NYC, assisting with cleanliness, mail, onboarding prep, events, and HR-related tasks.

About this role

Who we are...
Great Places to work 2022 and 2023
DearDoc provides top doctors with a suite of technology and marketing tools, allowing them to run their practices more efficiently, so that they can give their full attention to their patients. DearDoc works endlessly to ensure that every practice is given whatever they need to run smoothly, and more importantly, to continuously grow with new patients. We are a passionate and hard-working team, dedicated to the 4,500+ practices who use our technology and working to innovate the healthcare space each and every day.
Working with teammates all over the world, we enjoy the autonomy and innovation of a startup environment where people rally around a shared vision, advance quickly within the company, and are invigorated by our fun, fast-paced culture. Truly…we have a LOT of fun.
We’ve been doing this since 2019 and we’d like to think we’re pretty good at it. We are always looking for people who will make us better.
We are seeking a motivated and organized Office Coordinator to support our office operations. This role is perfect for someone looking to gain experience in a professional environment while contributing to the overall efficiency and cleanliness of our workplace.
Location: NYC Office - Monday-Thursday In Office 20-25 hour per week
Compensation: Hourly / $17 an hour

Essential Functions & Responsibilities

  • Office Cleanliness: Maintain a clean and organized workspace by regularly tidying up common areas and ensuring office supplies are in order.
  • Mail Forwarding: Ensure timely and accurate forwarding of mail to the appropriate recipients within the office.
  • Recruiting/HR Tasks: Assist Director of People Operations as needed
  • Event Planning Assistance: Assisting the People team with any company events.
  • Breaking Down Boxes and Unboxing: Assist in unpacking and disposing of shipping materials, keeping storage areas neat and clutter-free.
  • Gathering Work-from-Home Equipment: Help prepare equipment for new hires, ensuring everything needed for remote work is organized and readily available
  • Setting Up Laptops for New Hires: Assist in configuring and preparing laptops for new employees, coordinating with our in-house IT staff via Zoom to ensure proper setup.
  • Office Organizing: Support the organization of office supplies and materials, making it easy for team members to find what they need.
  • Ordering Supplies: Monitor inventory levels and assist in placing orders for office supplies as needed.
  • Greeting Potential Candidates: Welcome candidates during their interviews, providing a friendly and professional first impression of our company.

    • Skills & Background

  • Strong organizational skills and attention to detail.
  • Good communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Basic proficiency in Microsoft Office and other common office software.
  • A positive attitude and willingness to learn.
  • Ability to think differently
  • Team Player

    • Benefits

  • Gain hands-on experience in a professional office setting.
  • Flexible hours to accommodate your schedule.
  • Opportunity to meet and network with professionals in the industry.

    • Skills

    Attention To DetailCommunication (written)Event PlanningIndependent WorkInventory ManagementIT CoordinationLaptop SetupMail ForwardingMicrosoft OfficeOffice SoftwareOnboarding SupportOrganizational SkillsProblem SolvingRecruiting SupportShipping/materials HandlingTeam CollaborationZoom

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