Office Manager

Who We Are:

Spawnpoint Media is Australia’s leading production company creating content in digital entertainment spanning gaming, lifestyle and real-life content. From humble beginnings over a decade ago, we are now the most watched Australian based YouTube gaming channel on the planet. We ideate, create, produce and publish family friendly content across several channels that total over 24 million subscribers, over 9 billion views and over 60,000 years of viewed content. We are an innovative group, working out of production studios in Melbourne, with strong values rooted in teaching positive social, creative and academic skills & values to children and families.

About this role:

Be the conductor of a bustling and energetic workplace where live and digital production are a daily occurrence. No two days look the same; being responsible for the smooth operation of the SPM office and studios could entail preparing for the arrival of an animal handler for a shoot, organising catering for a long production, restocking our snack bar or planning a social event. Reporting directly to the Operations Director, the Office Manager will be an integral part of the Operations Team who acts as an all-rounder focused on keeping our workplace moving. While experience is a plus, this role is suitable for an entry-level candidate with a positive can-do attitude, excellent organisational skills and great interpersonal skills.

Responsibilities

• Be responsible for the management of the SPM office/production space and ensuring that it runs smoothly and efficiently

• Work closely with the Head of Studio to ensure production spaces are run efficiently and are appropriately set up for filming and external clients

• Work closely with the Operations Director and be involved in operational and administrative projects and coordination to improve company operations and efficiency

• Work closely with the Brand Partnerships team to ensure the successful execution of brand deliverables

• Oversee administrative functions including office management, travel arrangements, procurement, information systems, scheduling, correspondence and documentation

• Manage general company inboxes ensuring that enquiries are passed onto relevant team members

• Work with other departments / teams to facilitate their administrative tasks.

• Liaise with third parties and coordinate commercial contracts, vendor relationships and suppliers for services such as facilities management and equipment maintenance

• Manage visitors to the office including coordinating meeting times, conference room bookings and set up, hosting requirements such as catering and drink orders, and studio/office tours

• Ensure that working spaces are clean, stocked and appropriate for staff use

• Manage company inventories including consumables, equipment and assets

• Manage maintenance of office equipment and spaces

• Ensure staff are complying by office policies and procedures including WHS requirements

• Assist with maintaining office and administrative budgets, tracking expenses and processing payments and invoices

• Write operational documentation and reports

• Plan and execute internal company events and team-building activities to foster collaboration and engagement and be involved in other HR support as required

• Other duties as required

Requirements

• 1+ years experience in administration or operations

• Excellent attention to detail and problem solving skills

• Excellent verbal and written communication skills

• Previous experience managing an office highly regarded

• Self-motivated and passionate about delivering excellence

• Must have or willing to get first-aid and fire safety certification

Our Offer

If you’re excited to work in one of the most creative groups in Melbourne, and be part of some of the most loved content on the internet, then what are you waiting for? We really love working here, and we think you will too! Apply now!