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Vault Roofing

Posted 4 days ago

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Office Project Coordinator - Roofing

PittsburghOn-siteFull-time

AI Summary

Coordinates residential roofing projects end-to-end, scheduling crews and deliveries, communicating with customers and suppliers, tracking budgets, and ensuring compliance and documentation.

About this role

Allstar Services is launching and scaling new residential roofing operations across the Northeast — and we’re hiring a Roofing Project Coordinator to help continue to make this market a success.

If you’re organized, proactive, and thrive in a fast-moving environment where no two days look the same, this is your opportunity to step into a critical operations role with real growth potential.

This isn’t just a desk job. You are the engine behind every successful roofing project. You'll work closely with Sales, Production, suppliers, and customers daily. Roofing experience is helpful, but we will train someone who understands urgency, customer service, and organization.

What You'll Do:

  • Coordinate roofing crews, material deliveries, and customer appointments
  • Maintain updated schedules and proactively resolve timeline conflicts
  • Serve as the main point of contact for homeowners, suppliers, and installation teams
  • Review contracts for accuracy and compliance
  • Verify deposits, financing, pricing, and documentation
  • Submit labor POs and track budgets, change orders, and accounts receivable
  • Order materials and communicate with distributors to confirm availability
  • Manage permitting, inspections, and compliance with local building codes
  • Schedule dumpsters and oversee disposal logistics
  • Maintain organized digital job files in AccuLynx, ServiceTitan, or similar CRMs
  • Support final walkthroughs and ensure a five-star customer experience

    • What You Bring:

  • Experience in roofing, construction, scheduling, or project coordination (preferred but not required)
  • Strong communication and customer service skills
  • Highly organized, detail-oriented, and able to manage many moving parts
  • Proficiency with construction or project management software (AccuLynx, ServiceTitan, JobNimbus, Salesforce, etc.)
  • Ability to read and understand basic construction contracts
  • Ability to thrive in a fast-paced, high-volume environment
  • Valid driver’s license for occasional travel to jobsites

    • Why This Role is Different

  • Be part of a major Northeast market expansion
  • Fast-paced, high-impact role with clear growth opportunity
  • Work alongside top industry leaders and a national production team
  • Backed by Morgan Stanley Capital Partners for stability and scale

    • Compensation and Benefits

  • Salary up to $60K depending on experience
  • Medical, Dental, and Vision insurance
  • 401(k) with company contribution
  • Paid time off + holidays
  • Company-provided technology (laptop, phone, systems access)
  • Career growth as new Northeast markets scale

    • Skills

    AcculynxBuilding CodesConstruction ContractsJobNimbusMicrosoft OfficePermitsProject Management SoftwareSalesforceServiceTitan

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