Office Specialist

About the role

• This role ensures the office runs smoothly, professionally, and efficiently while providing timely support to employees and visitors.

What you'll do

Front Desk & Daily Office Support

• Welcome and register visitors and provide professional reception service.

• Answer and transfer phone calls, take messages, and respond to daily inquiries.

• Maintain a professional front desk image and ensure the reception area is clean and organized.

• Support daily office communication and general administrative requests.

Office Supplies, Procurement & Inventory

• Manage office supply procurement, distribution, and inventory control.

• Monitor stock levels and arrange replenishment based on office needs.

• Maintainaccuraterecords for office supplies, administrative materials, and related expenses.

Fixed Assets & Office Equipment

• Maintain and update fixed asset records, including registration, tracking, maintenance, and regular audits.

• Support office equipment management and follow up on repair or replacement requests.
• Ensure front desk equipment, meeting room equipment, and common office equipment are functioning properly.

Meeting Room & Facility Coordination

• Manage meeting room reservations and conduct daily checks to ensure rooms are ready for use.

• Inspect andmaintaincommon areas, including the pantry, reception area, meeting rooms, and shared office spaces.

• Act as the contact person with property management and support daily facility-related issues.

• Support public facility setup and account management to ensure business continuity.

Travel, Billing & Cost Control Support

• Arrange and coordinate business travel, including flights and hotel bookings.

• Support travel cost control by following company travel policy and booking standards.

• Verify, manage, and follow up on company bills, including courier, telecom, internet, utilities, and other office-related expenses.

Event & Activity Support

• Support company events, meetings, team-building activities, and other office activities.

• Providelogisticssupport before, during, and after events.

• Helpmaintaina professional corporate image during internal and external activities.

Qualifications

• Bachelor’s degree in administration, Business Management, or a related field preferred.

• At least3yearsof experience in reception, administration, customer service, or office support.

• Fluent written and oral communication skills in English and Mandarin.

• Proficient in Microsoft Office and common office equipment.

• Detail-oriented, proactive, responsible, and able to multitask in a fast-paced environment.

• Strong communication, coordination, organization, and problem-solving skills.

• Experience in event support, travel coordination, or large / fast-growingcompanies is preferred.

About UniUni

UniUni, a North American leader in last-milelogistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019,UniUni'stech-driven innovation and unique delivery model offers fast, efficient, and reliable services to local, national, and international e-commerce clients.