Operations Coordinator

Job Summary: The Operations Coordinator plays a critical role in supporting daily manufacturing operations through documentation control, operational coordination, reporting support, and cross-functional communication. This position helps maintain operational organization, production accuracy, and accountability across departments while supporting the fast-paced needs of a food manufacturing environment. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities while maintaining professionalism and accuracy in a dynamic operational setting.

Key Responsibilities and Skills:

·Support daily manufacturing operations through effective communication and operational organization.

·Serve as a communication bridge between production, quality control, inventory control, and operations leadership.

·Assist in maintaining smooth operational workflow through proactive coordination and follow-through.

·Adapt quickly to changing production priorities and operational needs.

·Maintain accurate and organized production and operational records.

·Review operational paperwork for completeness and accuracy prior to processing.

·Follow up respectfully on missing or incomplete documentation.

·Escalate unresolved documentation or compliance concerns to Operations Manager as needed.

·Ensure operational records are maintained in accordance with company standards and procedures.

·Assist with supporting QA and operational compliance documentation.

·Assist with KPI tracking and operational reporting.

·Maintain and update operational spreadsheets and reporting tools.

·Support data accuracy and reporting consistency across departments.

·Help identify discrepancies or missing information within operational records.

·Utilize ERP system to maintain accurate operational information and records.

·Maintain organized electronic and physical documentation systems

·Utilize Microsoft Suite, task management programs and related systems to support operational coordination

Education and/or Work Experience Requirements:

·Minimum 2 years of experience in operations support, manufacturing administration, production coordination, or related administrative roles, preferably within a manufacturing or food production environment.

·Experience working with ERP systems or operational software platforms

·Experience supporting KPI reporting or operational metrics

·Proficient in Microsoft Office, including intermediate to advanced Excel skills

·Strong organizational skills and high attention to detail

·Ability to manage multiple priorities in a fast-paced manufacturing environment

·Strong written and verbal communication skills

·Ability to work independently while also collaborating effectively within a team environment

·Professional problem-solving and escalation awareness

·Bilingual English/Spanish preferred

Physical Requirements and Working Conditions:

·Work is primarily performed in an office environment located within an active manufacturing facility.

·Ability to sit for extended periods while working at a desk and computer.

·Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment.

·Ability to read information from computer screens, reports, forms, and other business documents.

·Frequent verbal communication with employees, visitors, vendors, and other stakeholders in person and by phone.

·Ability to stand and walk for short periods during the workday.

·Occasional lifting, carrying, pushing, or pulling of office materials and supplies weighing up to 30 pounds.

·Occasional exposure to a manufacturing environment, including varying temperatures, machinery noise, dust, odors, and food production activities.

·Ability to perform the essential functions of the position with or without reasonable accommodation.

Other Duties:

·Follow food safety and quality protocols. 

·Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices. 

·Other duties as assigned. 

Benefits:

Circle U Foods offers a benefits package that includes: 

·Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.  

·Voluntary insurance plans for short-term disability coverage, Accident, Hospital and Critical Illness. 

·Additional voluntary life insurance policy available 

·Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

·Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.

·Age Requireme