Posted 3 months ago
Operations Coordinator
AI Summary
Provides operational support for West region production teams, coordinating scheduling, documentation, resourcing, and cross-department communication to enable smooth workflows and a collaborative culture.
About this role
What We Do
We design, implement and optimize breakthrough content production models, delivering simplicity, efficiencies, and the connectivity and consistency of content that powers brand growth
Our flexible models combine content experience, production solutions, and global delivery.
We bring ideas to life in all mediums, all channels and all stages of the production process. We multiply and lead with innovative technologies including real-time 3D, virtual production, automation and generative content.
Who We Are
Born from the leading creative and media agencies and engineered for a data-driven world, we provide scaled content solutions, industry-leading content development, production excellence and unmatched global delivery capabilities.
You won’t find a more diverse set of clients or projects. We work in every medium in every market. You’ll deepen your expertise while stretching in new directions—with support.
We believe building a community that fosters growth, belonging, and connection is as rewarding as the work itself.
Come for the work. Stay for the people.
Operations Coordinator
- Department: Agency Operations
- Location: Los Angeles, CA
- Hiring Manager: MD
Position Summary
The Operations Coordinator provides essential operational support to the West region. Reporting directly to the Managing Director, this role manages scheduling, documentation, resourcing, and communication that keep production activities organized and teams functional. The coordinator supports smooth workflows, strong cross department communication, and effective systems management.
Beyond logistics, the Coordinator's presence, energy, and initiative directly impact culture for the region. Through thoughtfully designed meetings and events, and day-to-day interactions, they create moments that bring teams together, foster connection, and build a thriving, collaborative culture where people want to work.
Key Responsibilities
Leadership Support
- Manage scheduling, travel booking, and expense tracking for regional leadership
- Execute ad hoc projects and reporting as needed
Systems Management
- Oversee time tracking, expense submission, and freelance booking systems
- Manage internal workflows and process documentation
Culture & Team Building
- Coordinate large regional meetings and events designed to strengthen connectivity and team cohesion
- Cultivate a positive, inclusive environment through intentional engagement and celebration of team milestones
- Be an energizing presence that supports team morale and cross-functional relationships
Operations & Coordination
- Maintain key operations documents & tools: email lists, vendor lists, equipment inventory
- Manage software licenses, security permissions, and collaboration tools
People & Facilities
- Support onboarding and offboarding of full-time and freelance staff
- Coordinate IT setup, seat allocation, and system access
- Support facilities, real estate, and supplies coordination
Qualifications
- 1–2 years in production, project coordination, or creative operations
- Proven organizational and documentation skills
- Proficiency in Microsoft Office and digital tools (Excel, PPT, Teams)
- Experience with production workflows and tools (Workfront, Airtable, Jira, or similar)
- Strong attention to detail and follow-through
- Ability to manage multiple priorities in a fast-paced environment
- Excellent cross-functional communication skills
- Natural ability to connect with people and bring positive energy to a team
Core Competencies
- Production Logistics & Tracking
- Resource Coordination
- Operational Support
- Workflow Optimization
- Systems Management
- Cross-Functional Communication
- Culture Building & Team Engagement
- Interpersonal Skills & Presence
Pay Range: $50,000-$60,000 + overtime eligible
The annual salary band for this role may vary depending on the candidate’s experience, location, remit and responsibilities. Learn more about our benefits here.
A Quick Note on Email Safety
We care about your candidate experience and want to make sure you feel confident communicating with us. All official emails from our recruiting team will only come from the domains @Omnicomproduction.com or @omc.com —never from generic platforms like Webex. Your first interview will always be with a real person on our team, not an automated system. If something feels off, we encourage you to double-check before replying. You can reach us at recruiting@omc.com
We are committed to fostering an environment ripe for creativity and variety of thought and it starts with you.
All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.
Please refer to our privacy policy here.
Skills
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