Payroll Accountant

Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring a Payroll Accountant to manage ** end-to-end payroll processing, tax compliance, and payroll accounting** for client organizations.

In this role, you’ll ensure employees are **paid accurately and on time **, taxes are ** filed correctly **, and payroll records remain ** clean, compliant, and audit-ready **.

If you have hands-on experience with **U.S. payroll systems, reconciliations, and payroll tax compliance **, this role is for you.

Responsibilities

Payroll Processing

• Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)

• Validate time entries, overtime, bonuses, and deductions

• Run payroll using:

  • ADP
  • Paychex
  • Gusto
  • QuickBooks Payroll
  • BambooHR

Journal Entries & Reconciliations

• Post payroll entries into QuickBooks, NetSuite, or Xero
• Reconcile payroll clearing accounts and bank statements
• Record benefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and file payroll taxes (federal, state, local)

• Submit required forms:

  • 941, W-2, 1099, and state equivalents

• Stay updated on U.S. payroll laws and compliance requirements

Benefits Administration

• Reconcile healthcare, retirement, and benefit contributions
• Ensure payroll deductions align with employee elections and policies

Employee Support

• Respond to payroll inquiries (**pay stubs, direct deposits, tax updates **)
• Support new hire payroll setup and onboarding

Reporting & Analysis

• Generate payroll and headcount reports for HR and finance
• Support audits with detailed payroll documentation
• Provide variance analysis vs. payroll budget

Process Improvement

• Improve workflows using Excel, integrations, or automation tools
• Document and maintain payroll SOPs

Requirements

• 2+ years of experience in payroll processing

• Hands-on experience with at least one system:

  • ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR

• Intermediate proficiency in:

  • Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations)

• Strong knowledge of U.S. payroll taxes and compliance

• High attention to detail and accuracy

• Ability to resolve discrepancies quickly and meet deadlines

• Comfortable working remote aligned with U.S. time zones

Nice to Have

• Certified Payroll Professional (**CPP ) or Fundamental Payroll Certification ( FPC **)
• Experience with multi-state or international payroll
• Experience reconciling payroll with accounting systems
• Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)

Tools & Tech

• ADP / Paychex / Gusto / QuickBooks Payroll / BambooHR
• QuickBooks / NetSuite / Xero
• Excel / Google Sheets
• Payroll and HRIS systems

Why Join

• Own end-to-end payroll operations across client organizations
• Work in a compliance-driven, detail-focused environment
• Improve and scale payroll systems and processes
• Gain exposure to multi-entity and multi-state payroll operations
• Fully remote role with flexible scheduling

What Success Looks Like

• 100% on-time payroll processing
• Less than 1% payroll error rate
• All tax filings completed before deadlines
• Payroll discrepancies resolved within 2 business days
• Clean, audit-ready payroll documentation

Apply Now

If you’re a **Payroll Accountant who can ensure accuracy, compliance, and smooth payroll operations **, we’d love to hear from you.

Apply now and take ownership of reliable, high-quality payroll delivery.