Posted 1 month ago
People Ops and Workplace Specialist
AI Summary
Onsite operations role owning People Operations, recruiting support, and office experience in Redwood City, handling onboarding, HRIS tasks, facilities, events, and process automation.
About this role
This role is the execution layer for People Operations in Redwood City. You'll manage daily office operations, execute onboarding, support our recruiting function, and build the systems and documentation that help us scale.
What You'll Own
People Operations & Recruiting Execution
Execute aspects of onboarding including HRIS setup in Rippling and Sequoia, system access, equipment coordination, and Day 1 logistics
Maintain HRIS hygiene by keeping Rippling and employee data clean and audit-ready
Partner with Hiring Managers to coordinate the recruiting process
Own the candidate experience, from posting roles to ensuring smooth interviews to sending offer letters through our HRIS
Front of House & Office Experience
Manage the daily office environment including supplies, snacks, desks, AV equipment, and common areas
Serve as the first point of contact for office-related issues—you either fix it or escalate it quickly
Partner with IT to manage building access and visitor protocols
Coordinate with building management, IT, and facilities vendors
Events & Culture
Coordinate office events, team gatherings, and culture programming
Support offsite logistics including venue research, contracts, vendor management, and on-site execution
Systems & Automation
Maintain SOPs, process documentation, and internal company intranet in Google Sites
Identify manual, repetitive workflows and propose automation or AI-assisted solutions
What We're Looking For
2–4 years in office management, People Ops coordination, HR, or a closely related role
Direct experience with an HRIS platform; Rippling strongly preferred
High ownership mentality—you are not someone who waits to be told what to do. You see what needs to happen and make it happen
Excellent organizational and multitasking skills with strong attention to detail
Understanding and experience processing confidential information and private HR-related matters
Strong interpersonal and communication skills; ability to work collaboratively with all levels of staff
Actively curious about AI tools and building innovative solutions
Nice to Have
Familiarity with Rippling (HRIS), Sequoia (PEO), Lever (ATS), Lattice (Performance), Google Workspace, Slack
