Personal Assistant

We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to members of our C-suite / Executive Leadership Team. This is a highly confidential, mission-critical position requiring someone with a proven track record of supporting top-tier corporate leaders at a high level of competence and discretion.

This role enables focused decision-making and strategic vision across the executive suite by managing all aspects of C-level administration with the utmost professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive secretarial and administrative support exclusively to designated C-level executives

• Manage complex, high-priority C-suite calendars, balancing competing executive demands and maintaining strict confidentiality

• Coordinate and prepare for board meetings, investor presentations, and strategic executive briefings across multiple business functions

• Handle sensitive correspondence, manage incoming communications, and filter information strategically to optimize executive workflow

• Prepare comprehensive meeting agendas, strategic presentation materials, and detailed executive minutes

• Manage all aspects of business travel arrangements, including complex international logistics tailored to corporate schedules

• Process and reconcile executive expenses with meticulous attention to detail and alignment with corporate policy

• Maintain confidential databases, strategic project information, and sensitive C-suite documentation

• Liaise with board members, investors, government officials, and other high-level external stakeholders

• Exercise independent judgment on urgent matters and represent the executive team with absolute discretion and professionalism

About Nearfield Instruments

Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enables our customers - the world’s leading chipmakers – to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.

Founded in 2016, we bring together the most creative minds (approx. 380 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.

Requirements

• Minimum 20 years of proven experience as an Executive Assistant, Executive Secretary, or Management Assistant

• Demonstrated experience directly supporting C-suite executives and senior leadership

• Exceptional expertise in complex multi-executive calendar management and strategic scheduling

• Demonstrated capability to work independently and manage competing priorities across the executive suite

• Excellent written and verbal communication skills in English

• Absolute discretion and commitment to confidentiality with Top Secret equivalent capability

• Outstanding organizational and project management capabilities

• Advanced proficiency in Microsoft Office Suite, presentation software, and modern business tools

• Valid driver’s license and willingness to drive as required for executive support.

What can you expect from us?

Getting on board now is a great opportunity to grow with the company from a technical, personal, and financial perspective. Nearfield's momentum is energetic and promising!

Our starting point is of course to pay someone a fair and competitive salary and besides this we offer you:

• Valuation of your work-life balance;

• Time for some relaxation: 30 holidays per calendar year (based on 40 hours);

• 8% holiday allowance;

• Commuting allowance;

• Discount on your health insurance;

• We are here to support one another, and colleagues are there to help you. TEAM is very important, Together Everyone Achieves More!

• Besides a challenging role where you can utilize the full extent of your professional knowledge.

Apply for the job

If the above challenges excites you, we encourage you to send us your details using the Apply now button on our career site.

Our recruitment process:

• Screening by Recruiter

• Interview with HR

• Interview with Director

• Offer and reference check

• Onboarding and welcome at Nearfield Instruments!

If you have any questions? Feel free to contact me via:

x.ricardo.jozefa@nearfieldinstruments.com

Ricardo Jozefa - Talent Acquisition Specialist

Recruitment, consultancy and/or other agency?

We appreciate the interest, but we source all our candidates directly. We understand that you as an intermediary want to present candidates to our interesting positions. This is not how we have structured our recruitment.

This means that all profiles offered to Nearfield Instruments will be treated as direct applications. Unless we have explicitly agreed otherwise.